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File #: 20-0028    Version: 1
Type: Gen. Bus. - Staff Report Status: Agenda Ready
In control: City Council Regular Meeting
On agenda: 6/30/2020 Final action:
Title: Approve Updated Donation Policy and Provide Direction on Donation Program Recommendations (Parks and Recreation Director Leyman). APPROVE
Sponsors: Mark Leyman
Attachments: 1. Updated Donation Policy, 2. Park Amenity Donation Catalog, 3. Park Amenity Donation Application, 4. PowerPoint Presentation
Date Ver.Action ByActionResultAction DetailsDetailsVideo
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TO:
Honorable Mayor and Members of the City Council

THROUGH:
Bruce Moe, City Manager

FROM:
Mark Leyman, Parks and Recreation Director
Linda Robb, Management Analyst

SUBJECT:Title
Approve Updated Donation Policy and Provide Direction on Donation Program Recommendations (Parks and Recreation Director Leyman).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council approve the updated Donation Policy and provide direction on donation program recommendations.
Body
FISCAL IMPLICATIONS:
There are no fiscal implications associated with the recommended action for community pavers and the park donation catalog, as there will be cost recovery. If the City Council approves moving forward with the Veteran's recognition wall, costs will be determined and staff will return to the City Council for approval.

BACKGROUND:
At the September 3, 2019, City Council meeting, staff proposed an umbrella donation policy and donation program options. The umbrella policy establishes a uniform process for donation in public parks, facilities, and open space on City property or public easements. The objective of the policy is to ensure uniformity and a timeline for requests, facilitate and encourage donations, and provide opportunities for residents to create a vested connection to place and community. The policy defines types of donations, the process for application or proposal, implementation guidelines, and includes language limiting the City's responsibility for maintenance to the useful life of the donation. City Council directed staff to make the following changes and return to Council for further direction and approval.

Donation Policy Language
Update language in the policy to provide City Council approval for all items over $5,000, specify a term of the donation, and develop a standardized application and donor agreement reviewed by the City Attorney.

Develop Donation Programs
The C...

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