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File #: 21-0368    Version: 1
Type: Consent - Staff Report Status: Agenda Ready
In control: City Council Regular Meeting
On agenda: 11/16/2021 Final action:
Title: Fee Waiver Request Associated with Holiday Fireworks (Parks and Recreation Director Leyman). A) APPROVE B) ALLOCATE FUNDS
Attachments: 1. Fee Waiver Summary
TO:
Honorable Mayor and Members of the City Council

THROUGH:
Bruce Moe, City Manager

FROM:
Mark Leyman, Parks and Recreation Director
Linda Robb, Management Analyst

SUBJECT:Title
Fee Waiver Request Associated with Holiday Fireworks (Parks and Recreation Director Leyman).
A) APPROVE
B) ALLOCATE FUNDS
Line
_____________________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that the City Council approve the fee waiver request for the fireworks event and allocate $52,286 from the General Fund to cover additional third-party costs.
Body
FISCAL IMPLICATIONS:
Per past City Council direction, staff used fully burdened rates when determining the true costs associated with each special event request. Fully burdened rates include City overhead as well as direct costs to the City, as adopted by City Council in the resolution of fees. The funds to provide these services are budgeted annually within each of the affected City departments.

Any related equipment utilized is charged at the prevailing rental fee. Parking rates were calculated at $2.00 per hour, which is the current hourly meter rate.

The fee waivers presented for City services for the 2021 fireworks event represent $99,265. The attached third party costs are estimated at $62,508 for a total of $161,773. This represents a $63,286 increase from the Council approved fee waiver. As part of the approved fee waiver, the operator will pay $10,000 towards third-party costs.

BACKGROUND:
At the July 17, 2018, City Council meeting, a revised Special Event Policy was approved, establishing a tiered approval process and stating that third party costs are the responsibility of the event organizer and are not covered by the fee waiver. The third-party costs were capped at $10,000 for the fireworks event operator.

At the June 9, 2020, City Council meeting, Fee Waivers were approved for all legacy events through Fiscal Year (FY) 2025 with the stipulation that ...

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