TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Mark Leyman, Director of Parks and Recreation
Linda Robb, Senior Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving a Ten-Year Agreement with Manhattan Beach Hometown Fair Association to Conduct the Manhattan Beach Hometown Fair (Parks and Recreation Director Leyman).
ADOPT RESOLUTION NO. 23-0101
Body
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RECOMMENDATION:
Staff recommends that the City Council approve the agreement between the City of Manhattan Beach and the Manhattan Beach Hometown Fair Association.
FISCAL IMPLICATIONS:
The estimated cost to the City for the 2023 event with the currently approved fee waiver is $85,539. The current fee waiver is for 100% of City services and fees, does not include third party expenses, and is valid through 2025. The agreement does not change the currently approved fee waiver.
BACKGROUND:
The Manhattan Beach Hometown Fair is a "Legacy" event that has been held for the past 40 years. The event is managed by a twenty-person volunteer board of directors. The event includes food, arts and crafts, free entertainment at two stages, and games for kids of all ages.
Each year, the Manhattan Beach Hometown Fair submits a special event request. In addition to the special event request, the City of Manhattan Beach and the Hometown Fair have entered into an agreement describing the event, and outlining the duties and responsibilities of each party (Attachment).
On April 2, 2013, the City Council approved a fee waiver for the Manhattan Beach Hometown Fair. The fee waiver was 75% of total City costs. In 2017, City Council approved a 100% fee waiver for the event. Legacy Event fee waivers have been approved through 2025.
The current ten-year agreement expires on September 3, 2023. City staff and the Home Town Fair (HTF) Board of Directors have prepared a new ten-year agreement.
DISCUSSION:
The pro...
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