TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Katherine Doherty, City Engineer
Tim Birthisel, Senior Civil Engineer
SUBJECT:Title
Consideration of a Resolution Approving Amendment No. 2 to the Professional Services Agreement with Pacific Advanced Civil Engineering, Inc. for $96,480 for Additional Design Services for the Larsson 2nd Street Booster Pump Station Upgrade Project (Public Works Director Lee).
ADOPT RESOLUTION NO. 23-0005
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council approve Amendment No. 2 to the Professional Services Agreement with Pacific Advanced Civil Engineering, Inc. (PACE) for additional design services for the Larsson 2nd Street Booster Pump Station Upgrade Project at a cost not-to-exceed $96,480.
FISCAL IMPLICATIONS:
The Larsson 2nd Street Booster Pump Station Upgrade Project is programmed in the Water Fund within the City’s Capital Improvement Plan (CIP). City Council awarded a Professional Services Agreement for engineering design to PACE in the amount of $138,116, and Amendment No. 1 to the agreement in the amount of $149,810. The proposed amendment under consideration would increase the agreement with PACE by $96,480 for a total not-to-exceed amount of $384,406. Sufficient funding for this amendment exists within the project’s current budget in the Water Fund. There are no additional fiscal implications at this time.
BACKGROUND:
The City issued Request for Proposal (RFP) No.1175-19 on July 23, 2018, for design services to upgrade the existing Larsson Street Booster Pump Station. PACE submitted the most responsive and comprehensive proposal, and was recommended by staff for contract award. On February 5, 2019, City Council adopted a resolution awarding a Professional Services Agreement to PACE to develop plans, specifications, and estimates (PS&E) for the project. The scope of work also included records research, agency/utility coordination, legal & plat mapping, utility potholing, field surveying, and geotechnical work.
On December 3, 2019, City Council approved Amendment No. 1 to PACE to cover the cost for the additional design services to upgrade the 2nd Street Booster Pump Station. These upgrades are required due to its continued critical operation acting as backup to the Larsson Street Booster Pump Station and to ensure adequate fire flow demand is provided in the Hill Section. The additional scope of work included developing plans and specifications for the 2nd Street Booster Pump Station in order to address the vibration concerns, meet fire flow demand in the Hill Section, and combine the two pump station projects into a single bid-ready project package due to their integral functionality.
DISCUSSION:
The proposed Amendment No. 2 will cover engineering design services, including structural engineering, environmental review, and the preparation of plans and specifications to expand the 2nd Street Booster Pump Station vault to meet Occupational Safety and Health Administration (OSHA) clearance requirements for maintenance worker access. Alignment of existing utilities allows the expansion of the vault with minimal utility interferences.
At the City’s request, PACE provided a proposal for additional design tasks to expand the 2nd Street Booster Pump Station vault. Specifically, PACE’s proposal for providing additional design and construction support services for the Larsson 2nd Street Booster Pump Station Project includes the following new tasks:
• Preparation of plans, technical specifications, and cost estimates for appropriate rehabilitation methods for pipe segments;
• Preparation of bidding documents suitable for bidding and award of a public works construction contract; and
• Design support services during the construction phase.
Staff recommends that City Council approve the attached amendment with PACE for a not-to-exceed amount of $96,480. To date, PACE has delivered high-quality services in a timely manner for the Larsson 2nd Street Booster Pump Station Upgrade Project.
PUBLIC OUTREACH:
No public outreach was conducted in preparation of recommending this award. Public outreach will occur at the appropriate time as plans are developed and we near bidding and construction.
ENVIRONMENTAL REVIEW:
The City has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to Section 15301 Class 1 of the State CEQA Guidelines.
LEGAL REVIEW:
The City Attorney has approved the Agreement as to form. The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENTS:
1. Resolution No. 23-0005
2. Amendment No. 2 - Pacific Advanced Civil Engineering, Inc. (PACE)
3. Agreement and Amendment No. 1 - Pacific Advanced Civil Engineering, Inc. (PACE)
4. Budget and Expenditures Summary Report