TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Steve S. Charelian, Finance Director
Julie Bondarchuk, Financial Controller
SUBJECT:Title
Consideration of a Resolution Approving Amendment No. 1 to the Professional Services Agreement with Harris & Associates for Direct Assessment Services to Increase the Maximum Compensation to $93,000, and Extend the Term of the Agreement. (Finance Director Charelian).
ADOPT RESOLUTION NO. 22-0073
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 22-0073 approving an amendment to an existing contract with Harris & Associates to increase the maximum compensation to $93,000, and extend the term of the agreement to administer the City's direct assessments.
FISCAL IMPLICATIONS:
While the contract amount requested is $93,000, these funds will be utilized for services rendered on an as-needed basis in response to the complexity and work required to administer each assessment.
The fee to administer the direct assessments is approximately $31,000 annually. Included in this amount is $14,000 for the administration of the utility underground assessment districts (UUADs). The City currently collects an administrative fee to place the UUAD direct assessments. Staff recommends this fee be reallocated from reimbursement of City overhead to direct assessment administration by an outside agency. The administrative fee from the UUADs is anticipated to cover 100% of the contract costs associated with the UUAD administration. The remaining $17,000 is budgeted in the FY 2022-2023 budget.
The fee may vary if there is a need for delinquency management due to nonpayment, additional reporting services as a requirement for a debt issuance, or additional services as requested by the City.
BACKGROUND:
The City places direct assessments on parcels annually to fund programs like the UUADs, ...
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