TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Steve S. Charelian, Finance Director
Libby Bretthauer, Financial Services Manager
Emy-Rose Hanna, Revenue Services Supervisor
SUBJECT:Title
Consideration of a Resolution Approving a Five-Year Agreement with Turbo Data Systems, Inc. for Citation Processing for an Estimated Amount of $135,000 Annually (Finance Director Charelian).
A) WAIVE FORMAL BIDDING (COOPERATIVE PURCHASING)
B) ADOPT RESOLUTION NO. 22-0051
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
a) Waive formal bidding due to cooperative purchasing per Manhattan Beach Municipal Code Section 2.36.150; and
b) Adopt Resolution No. 22-0051 approving a five-year agreement with Turbo Data Systems, Inc. for citation processing services for an estimated amount of $135,000 annually.
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FISCAL IMPLICATIONS:
Appropriate funds are budgeted annually for citation processing. Historically, the City's annual parking citations have averaged around 50,000 citations per year (based on a four year average).
BACKGROUND:
For over 30 years, Turbo Data has been one of the leading industry experts in citation processing services. They have a robust parking citation system, which includes citation processing through a web payment portal, and several mechanisms for revenue recovery on non-paid citations.
In 2006, the City Council approved outsourcing parking citation processing and contracted with Turbo Data Systems, Inc. for that service. Outsourcing was determined to be the best method of processing and collecting citations due to the need to maintain certain technologies, as well as maximizing efficiency. Turbo Data Systems handles the entire citation process from invoicing, accepting payments (via mail and online) and handling the collections process.
Moreover, Turbo Data has an excellent collections process. They have inc...
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