TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Prem Kumar, City Engineer
Jeff Fijalka, Senior Civil Engineer
Vicky Choi, Senior Management Analyst
SUBJECT:Title
Consideration of the Following Regarding the Rosecrans Avenue Street Resurfacing Project:
a) Formally Accepting as Complete the Construction Contract for the Rosecrans Avenue Street Resurfacing Project;
b) Authorizing the Filing of the Notice of Completion with the County Recorder; and
c) Releasing the Retention of $36,564.72 (Public Works Director Lee).
ACCEPT AND AUTHORIZE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1) Formally accept as complete the Rosecrans Avenue Street Resurfacing Project Construction Contract;
2) Authorize the filing of the Notice of Completion with the County Recorder’s Office; and
3) Approve the release of retention in the amount of $36,564.72 to All American Asphalt.
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FISCAL IMPLICATIONS:
The Rosecrans Avenue Street Resurfacing Project construction contract award was for $648,858, with an authorized construction contingency up to $141,870, for a total construction contract budget of $790,728.
All American Asphalt performed $648,857.24 in contract work and $82,437.09 from Contract Change Order No. 1. This brought the total construction contract cost to $731,294.33.
Any unexpended project-related balances will be returned to the Streets and Highways Fund for re-appropriation to a future project.
BACKGROUND:
Rosecrans Avenue is classified as Major Arterial. Its pavement condition is primarily affected by variations in climate, traffic loads and volumes, previous construction materials used, and age. The project limits included all eastbound lanes, as well as westbound left turn pockets, along Rosecrans Avenue between Aviation Boulevard and Village Drive. The project involved cold milling, rubberized asphalt concrete overlay, installation of Tensar GlasPave50 reinforcement, adjustment of manholes, new pavement marking and striping, installation of traffic loops, one commercial driveway upgrade, and access ramp upgrades to comply with Americans with Disabilities Act (ADA) requirements. License agreements were obtained from property owners adjacent to the project in order to upgrade those curb ramps and driveway approaches that cross into private property.
Construction-related plans and specifications for the Rosecrans Avenue Street Resurfacing Project were completed and put out to bid on February 27, 2020. Bids were opened on June 17, 2020.
On June 30, 2020, City Council approved a Funding Agreement between the Los Angeles County Metropolitan Transportation Authority (Metro) and City of Manhattan Beach for the Exchange Agreement and Assignment of federal STP-L funds for local funds of $817,472 to be used for the Rosecrans Avenue Street Resurfacing Project.
On August 4, 2020, City Council awarded a $648,858 construction agreement to All American Asphalt for the Rosecrans Avenue Street Resurfacing Project and authorized the City Manager to approve additional work, if necessary, for up to $141,870.
DISCUSSION:
Construction on the Rosecrans Avenue Street Resurfacing Project began on October 1, 2020, and was completed on February 9, 2021, for the beneficial use of the public. The remaining contractual paperwork requirements were recently fulfilled by the contractor to the City’s satisfaction.
One change order (Contract Change Order No. 1) was necessary for this project. Contract Change Order No. 1 included adjustments to final bid quantities, additional pedestrian push buttons for ADA compliance, additional striping to help guide vehicles making left turns, removal of existing paving fabric below the milled layer of asphalt, and relocation of an existing parkway drain away from an ADA ramp. The Change Order also included credits for omitting crack seal and omitting grinding of asphalt imperfections from the Contractor’s scope of work.
The total value of Contract Change Order No. 1 was $82,437.09, which resulted in the final construction contract budget of $731,295.09. The original construction contract budget and expenditure summary is as follows:
$648,858.00 Original Contract Budget / Contract Award
$141,870.00 Authorized Construction Contract Contingency $790,728.00 Total Construction Contract Budget
$648,857.24 Contract Expenditures
$ 82,437.09 COO# 1 - Additions, Credits, Adjustment in Bid Quantities $731,294.33 Final Construction Contract Cost
All American Asphalt satisfactorily completed all work for a total construction cost of $731,294.33 and is now requesting formal acceptance of the project. The five percent retention ($36,564.72) will be released 35 days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found in conformance with the plans and specifications and of good quality.
PUBLIC OUTREACH:
Prior to the start of construction, signage was installed along Rosecrans Avenue to notify the public of the project. The signage remained in place throughout construction. In addition, the local businesses along Rosecrans Avenue impacted by the work were notified in advance of the asphalt milling and overlay operations. Work notification was also coordinated with neighboring affected agencies of El Segundo and Hawthorne.
ENVIRONMENTAL REVIEW:
The City reviewed the project for compliance with the California Environmental Quality Act and determined that the project qualified for a Categorical Exemption pursuant to Section 15301 Class 1 (repair and maintenance of existing public facilities, involving negligible or no expansion of use) of the State CEQA Guidelines. A Notice of Exemption was filed with the Los Angeles County Clerk’s Office for the project.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.