TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Prem Kumar, City Engineer
Helen Shi, Senior Civil Engineer
SUBJECT:Title
Formally Accept as Complete the Citywide Street Light LED Retrofit Project and Authorize Filing a Notice of Completion with the County Recorder (Public Works Director Lee).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept as complete the City Wide Street Light LED Retrofit Project constructed by Express Energy Services, Inc.;
2. Authorize filing of the appropriate Notice of Completion with the County Recorder's Office;
3. Release the unexpended project funding balance back to Capital Improvement Program Fund (Fund 401).
FISCAL IMPLICATIONS:
The City Wide Street Light LED Retrofit Project was funded in the Fiscal Year (FY) 2020-2021 Capital Improvement Program (CIP) budget. The approved construction contract between the City and Express Energy Services, Inc. is $246,534, with an authorized contingency of $24,653 for a total construction contract budget of $271,187. Express Energy Services, Inc. completed all work for a total of $270,764 on the project.
BACKGROUND:
On July 7, 2020, City Council awarded a $246,534 contract for the project to Express Energy Services, Inc. and authorized an additional contingency of $24,653 (10%) for a total construction contract budget of $271,187. The work consists of the installation of 942 City-owned LED streetlight fixtures on 825 poles located on arterial and residential streets.
DISCUSSION:
The Notice to Proceed to Fulfill Preconstruction Requirements and Order Materials was issued on November 17, 2020. The Notice to Proceed was issued to the Contractor in January 2021. The installation of all LED lights was completed on February 12, 2021. Afterward, the installation of the adjustable shields to block excess...
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