TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Lou Vargas, Utilities Manager
Nicholle Petroff, Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving Amendment No. 1 to the General Services Agreement with Hadronex dba SmartCover Systems for Sewer SmartCovers at a Cost Not-to-Exceed $75,767.99 (Public Works Director Lee).
ADOPT RESOLUTION NO. 21-0083
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council approve Amendment No. 1 to the General Services Agreement with Hadronex dba SmartCover Systems for six new Sewer SmartCovers, a three-year service agreement for technical support, active monitoring, reporting, and parts warranty at a cost not-to-exceed $75,767.99.
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FISCAL IMPLICATIONS:
The additional services to be rendered under Amendment No. 1 will increase the contract amount by $59,606.20 and will extend the contract term by three years. The Department budgeted $27,000.00 annually for SmartCovers; therefore, there are sufficient funds for SmartCover monitoring system available in the Sewer Fund. The total contract amount exceeds the City Manager's awarding authority per the City's purchasing policy; therefore, City Council approval of Amendment No. 1 is required.
BACKGROUND:
The City's system consists of 83 miles of sewer lines and 2,100 manholes. The Sewer collection systems are susceptible to blockages outside of the City's control from tree roots, sediment buildup, fats, oils, and grease (FOG). These blockages can build up fast and have the ability to cause sewer system overflows (SSOs). If these blockages are not detected promptly, the sewage may contaminate nearby waterways and private property causing damage and serious water quality problems. The negative impacts following an SSO reaching the waters of the U.S. or private property can be costly to the City and da...
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