TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Erick Lee, Public Works Director
Robert Sahagun, Maintenance Manager
Sean Roberts, Facilities Supervisor
Anna Luke-Jones, Public Works Senior Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving an Agreement with Honeywell International, Inc. for Citywide HVAC Maintenance, Repair and Replacement Services (Public Works Director Lee).
ADOPT RESOLUTION NO. 21-0084
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council approve a resolution awarding a three-year contract for $446,956.81 with Honeywell International, Inc. for citywide Heating, Ventilation, and Air Conditioning (HVAC) maintenance, repair and replacement with two possible one-year extensions.
FISCAL IMPLICATIONS:
The cost for year one, October 1 - June 30, 2022, is $140,080.17 and will be charged to the Buildings & Grounds (Facilities) budget. The cost for year two, Fiscal Year (FY) 2022-2023, is $151,544.02, year three, Fiscal Year (FY) 2023-2024 is $155,332.62, optional year four, Fiscal Year (FY) 2024-2025 is $159,215.93 and optional year five, Fiscal Year (FY) 2025-2026, is $163,196.33.
BACKGROUND:
The City routinely contracts for citywide HVAC maintenance, repair and replacement services. The existing contractor has provided HVAC services since 1994 and under an evergreen contract since 2014. The City now prefers 3+1+1 (3 years + 1 optional year + 1 optional year) structured term agreements instead of evergreen contracts and has established a termination of the existing evergreen agreement on September 30, 2021.
DISCUSSION:
The City requested proposals from professional HVAC contractors for the overall maintenance and warranty of the City's HVAC systems for all City properties through Request for Proposals (RFP) No. 1258-21 (Attachment). The full coverage maintenance contract is defined as t...
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