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File #: 20-0285    Version: 1
Type: Consent - Staff Report Status: Agenda Ready
In control: City Council Regular Meeting
On agenda: 10/6/2020 Final action:
Title: Consideration of a Resolution Approving an Increase to the Authorized Contingency with Commercial Cleaning Services for Additional Janitorial Services Due to COVID-19 for a New Not-to-Exceed Amount of $100,000 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 20-0120 APPROVING AN INCREASE IN THE CONTIGENCY
Attachments: 1. Resolution No. 20-0120
TO:
Honorable Mayor and Members of the City Council

THROUGH:
Bruce Moe, City Manager

FROM:
Stephanie Katsouleas, Public Works Director
Steve S. Charelian, Finance Director
Gwen Eng, Purchasing Manager
Anna Luke-Jones, Senior Management Analyst

SUBJECT:Title
Consideration of a Resolution Approving an Increase to the Authorized Contingency with Commercial Cleaning Services for Additional Janitorial Services Due to COVID-19 for a New Not-to-Exceed Amount of $100,000 (Public Works Director Katsouleas).
ADOPT RESOLUTION NO. 20-0120 APPROVING AN INCREASE IN THE CONTIGENCY
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council adopt Resolution No. 20-0120 approving an increase to the authorized contingency for additional janitorial services due to COVID-19, for a new not-to-exceed amount of $100,000.
Body
FISCAL IMPLICATIONS:
In January 2018, City Council approved 3-year agreement with Commercial Cleaning Service (CCS) for $1,584,135 for janitorial services at all City facilities and authorized a $30,000 annual contingency for additional janitorial services as may be needed. With the onset of COVID-19 in March 2020, the need for enhanced cleaning, sanitation, and disinfection has significantly increased. Based on COVID-related expenditures to date, staff estimates that up to $100,000 will be needed this fiscal year to ensure protection of the work environment and respond to potential exposures through June 2021.

On October 20, 2020, the Finance Department will provide a quarterly budget update, including the broad impacts stemming from COVID-19, and seek City Council approval to appropriate funds to address COVID-19 unbudgeted expenditures, which will include an additional $70,000 in contingency authority for COVID-19 related janitorial services.

BACKGROUND:
The City of Manhattan Beach hired CCS in January 2018 following a competitive Request for Proposal (RFP) process. The appro...

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