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File #: 20-0257    Version: 1
Type: Consent - Staff Report Status: Agenda Ready
In control: City Council Regular Meeting
On agenda: 9/15/2020 Final action:
Title: Consideration of Waiving Formal Bid Requirements Pursuant to Manhattan Beach Municipal Code Section 2.36.150 and Adopting a Resolution Approving a Three-Year Agreement with Dell for Microsoft Enterprise Software Licensing with an Estimated Total Value of $324,144 (Information Technology Director Hackelman). a) WAIVE FORMAL BIDDING b) ADOPT RESOLUTION NO. 20-0099
Code sections: 2.36.150 - Cooperative purchasing
Attachments: 1. Resolution No. 20-0099, 2. Agreement - Dell Microsoft Enterprise, 3. Dell Quote
TO:
Honorable Mayor and Members of the City Council

THROUGH:
Bruce Moe, City Manager

FROM:
Terry Hackelman, Information Technology Director
Gwen Eng, Purchasing Manager
Tatyana Roujenova-Peltekova, Senior Management Analyst

SUBJECT:Title
Consideration of Waiving Formal Bid Requirements Pursuant to Manhattan Beach Municipal Code Section 2.36.150 and Adopting a Resolution Approving a Three-Year Agreement with Dell for Microsoft Enterprise Software Licensing with an Estimated Total Value of $324,144 (Information Technology Director Hackelman).
a) WAIVE FORMAL BIDDING
b) ADOPT RESOLUTION NO. 20-0099
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
a) Waive formal bid requirements pursuant to Manhattan Beach Municipal Code Section 2.36.150 (cooperative purchasing); and
b) Adopt Resolution No. 20-0099 approving a three-year contract with Dell for Microsoft Enterprise software licensing with an estimated value of $324,144.
Body
FISCAL IMPLICATIONS:
The total estimated cost of obtaining Microsoft Enterprise software licensing is $324,144 over three years. Funds are included in the Information Technology Fiscal Year 2020-2021 budget and will be provided for in future budgets.

BACKGROUND:
Microsoft's Enterprise Agreement (EA) is a volume licensing program that enables public agencies with 250 or more users the flexibility to purchase software licenses and updates under one agreement at a discounted price.

The City's most recent three-year Microsoft Enterprise License Agreement started on September 1, 2017. Microsoft granted a 90-day extension until the next agreement gets in place recognizing that one month does not allow sufficient time for all the contract activities to be completed. The 2017 contract originally was with Comparex; however, due to the acquisition of the company by SoftwareONE in February 2019, the agreement transitioned over to SoftwareONE. Some of the ...

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