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File #: 20-0227    Version: 1
Type: Consent - Staff Report Status: Agenda Ready
In control: City Council Regular Meeting
On agenda: 9/1/2020 Final action:
Title: Second Reading and Adoption of an Ordinance Amending Chapters 2.36 (Purchasing) and 2.37 (Public Projects) of the Manhattan Beach Municipal Code to Allow Electronic Filing of Bids and Modifying the Authority to Approve Change Orders and Procure Professional Services (Finance Director Charelian). ADOPT ORDINANCE NO. 20-0019
Attachments: 1. Ordinance No. 20-0019
TO:
Honorable Mayor and Members of the City Council

THROUGH:
Bruce Moe, City Manager

FROM:
Steve S. Charelian, Finance Director
Stephanie Katsouleas, Public Works Director
Gwen Eng, Purchasing Manager

SUBJECT:Title
Second Reading and Adoption of an Ordinance Amending Chapters 2.36 (Purchasing) and 2.37 (Public Projects) of the Manhattan Beach Municipal Code to Allow Electronic Filing of Bids and Modifying the Authority to Approve Change Orders and Procure Professional Services (Finance Director Charelian).
ADOPT ORDINANCE NO. 20-0019
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Recommended Action
RECOMMENDATION:
RECOMMENDATION:
Staff recommends that the City Council conduct a second reading and adopt Ordinance No. 20-0019 amending Chapters 2.36 (Purchasing) and 2.37 (Public Projects) of the Manhattan Beach Municipal Code (MBMC or Code) allowing for the electronic filing of bids and modifying the authority to approve change orders and procure professional services.
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FISCAL IMPLICATIONS:
If adopted, there is $30,000 budgeted in current fiscal year for project implementation. The project cost will be offset by revenue generated from fees charged on public construction project bid submittals, estimated at $10,000 annually. Subsequent years will require annual maintenance costs, which will be budgeted accordingly in the Finance Department's operating budget.

BACKGROUND:
On August 18, 2020, City Council introduced Ordinance No. 20-0019 approving receipt of electronic bids and other minor purchasing and procurement changes to MBMC sections 2.36 and 2.37.

DISCUSSION:
Staff reviewed the City's purchasing processes with the goal of streamlining and improving workflow and maximizing the value of staff time used to obtain and tabulate bids. Amending Chapter 2.36 (Purchasing) and Chapter 2.37 (Public Projects) of the Code helps achieve this goal by allowing for the receipt of electronic submittal of bids for all types for goods and services...

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