TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Steve S. Charelian, Finance Director
Stephanie Katsouleas, Public Works Director
Gwen Eng, Purchasing Manager
SUBJECT:Title
Consider Introducing an Ordinance Amending Chapters 2.36 (Purchasing) and 2.37 (Public Projects) of the Manhattan Beach Municipal Code to Allow Electronic Filing of Bids and Modifying the Authority to Approve Changes Orders and Procure Professional Services (Finance Director Charelian).
INTRODUCE ORDINANCE NO. 20-0019
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council introduce Ordinance No. 20-0019 amending Chapters 2.36 (Purchasing) and 2.37 (Public Projects) of the Municipal Code authorizing electronic filing of bids and modifying the authority to approve change orders and procure professional services.
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FISCAL IMPLICATIONS:
There are fiscal implications associated with implementing a new system, and $30,000 is budgeted in Fiscal Year 2020-2021 for this project. The project cost will be offset by revenue generated from fees charged on public construction project bid submittals, estimated at $10,000 annually. Subsequent years will require annual maintenance costs, which will be budgeted accordingly in the Finance Department's operating budget.
BACKGROUND:
Since 2018, all formal bids have been posted using BidSync, an electronic bid notification service, with the primary purpose of garnering greater vendor participation. It is used for all formal bid solicitations for materials, services and capital improvement projects. However, it has not been used to receive bids electronically. Currently, hard copies of bids are received by the City Clerk's office at a certain time and date and subsequently analyzed by staff for conformance with the bid specifications. Receipt of hard copy bid submittals is required under Section 2.36 (Purchasing) of the Manhatta...
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