TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Anastasia Seims, Senior Civil Engineer
SUBJECT:Title
Formally Accept as Complete the Cycle 3 Federal Safe Routes to School Pedestrian Safety Improvements Project Constructed by Calpromax Engineering Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Approve Release of the Retention for $27,484 (Public Works Director Katsouleas).
APPROVE
Line
_________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept as complete the Cycle 3 Federal Safe Routes to School (SRTS) Pedestrian Safety Improvements Project constructed by Calpromax Engineering, Inc.;
2. Authorize filing of the appropriate Notice of Completion with the County Recorder’s Office; and
3. Approve release of the retention for $27,484 to Calpromax Engineering, Inc.
FISCAL IMPLICATIONS:
The Cycle 3 Federal SRTS Pedestrian Safety Improvements Project construction contract award was for $497,602, with an authorized construction contingency amount of $53,557, for a total construction budget of $551,159. The work was successfully completed for $549,666. The remaining unexpended project balance will be returned to the CIP Fund for re-appropriation to a future project.
BACKGROUND:
On November 20, 2018, City Council awarded a construction contract to Calpromax Engineering, Inc. for construction of the Cycle 3 Federal SRTS Pedestrian Safety Improvements Project. The project included construction of pedestrian safety enhancements at 35 different locations throughout the City, including:
• Pedestrian signage;
• High visibility crosswalks;
• Curb ramp bulb outs;
• A bike path in Polliwog Park;
• Flashing beacons and in-roadway warning lights; and
• Speed awareness signs.
DISCUSSION:
Construction began on December 21, 2018, and was completed on January 8, 2020. However, the work was not accepted by the City until all contractually required documentation for the curb ramp improvements and redline as-built drawings were submitted by the Contractor, which was received in June, 2020.
During the term of the project, the City processed two change orders:
• An increase of $24,169 for additional procurement and installation of tunnel shields and signal interfaces with photocells at multiple intersections in the City to reduce spillover light to adjacent residents.
• An increase of $27,895 for additional contract quantities due to conditions encountered during construction and for the additional cost to expedite the delivery of the poles for the flashing beacons, which was impacted due to the steel tariff.
These change orders brought the total cost of construction to $549,666, which is below the authorized total construction budget of $551,159.
The project is deemed to be complete. All work was inspected by the Public Works Department and found to be in conformance with the plans and specifications. A Notice of Completion will be filed with the County Recorder and the retention amount of $27,484 will be release 35 days after recordation of the Notice of Completion.
PUBLIC OUTREACH:
The work was coordinated and scheduled to minimize the impacts of construction and maintain public access for area residents, businesses and the general public throughout the entirety of the project.
ENVIROMENTAL REVIEW:
The City has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to Section 15301 Class 1 (existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities) of the State CEQA Guidelines.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENT:
1. Location Map