TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Ernest Area, Urban Forester
SUBJECT:Title
Consider Adopting a Resolution Awarding a Three-Year Agreement, with Two Optional One-Year Renewals, to West Coast Arborists, Inc. for Tree Care Services at an Annual Not-to-Exceed Rate of $298,000 (Public Works Director Katsouleas).
ADOPT RESOLUTION NO. 19-0119 APPROVING AN AGREEMENT
Line
_________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 19-0119 awarding a three-year agreement to West Coast Arborists, Inc. (WCA), with two optional one-year renewals, in response to Request for Proposals (RFP) No. 1219-20 for tree care services, at an annual rate not-to-exceed $298,000; and authorize the City Manager to execute the Agreement.
Body
FISCAL IMPLICATIONS:
There are sufficient funds in the Street Repair and Park Maintenance budgets to cover expected expenses through the remainder of Fiscal Year (FY) 2019-20. Additional funds will be incorporated into the FY 2020-21 budget proposed next summer.
BACKGROUND:
The City contracts for tree care services that include tree trimming, pruning, tree removal, stump grinding, new tree planting, watering of young trees, irrigation system repairs, and maintaining tree inventory management via a GIS (Geographic Information System) database. The City's 12,000 trees were recently inventoried for species, size, health, historical details of maintenance dates, and they are now part of the tree inventory database. This information is useful as it allows staff to more effectively and proactively manage trees that may be dying or could pose a threat to public safety.
Prior to September 2018, tree services in the City were divided between three contractors:
* For trees under 35 feet in height, tree maintenance was handled by Clean Street, Inc. in the downt...
Click here for full text