TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Patrick Griffin, Interim Information Technology Director
Steve S. Charelian, Finance Director
Leilani Emnace, Information Systems Manager
Gwen Eng, Purchasing Manager
SUBJECT:Title
Consider Adopting a Resolution Awarding RFP No. 1176-19 to Advanced Imaging Strategies Approving Five-Year Lease and Maintenance / Support Services Agreements for Multifunction (Copy, Scan, Print, Fax) Machines with an Estimated Value of $160,000 Annually (Interim Information Technology Director Griffin).
ADOPT RESOLUTION NO. 19-0110
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council consider awarding RFP No. 1176-19 to Advanced Imaging Strategies and adopt Resolution No. 19-0110 approving five-year lease and maintenance / support services agreement for multifunction machines with an estimated annual value of $160,000.
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FISCAL IMPLICATIONS:
For the multifunction machines, the total cost for the lease, copy charges, and sales tax is approximately $160,000 per year. This amount is $11,868 less than the current annual budgeted funds and the new lease encompasses more machines. Sufficient funds are available in each department for these charges and will be budgeted for in subsequent budget cycles.
BACKGROUND:
The existing multifunction machines are provided through leases. The workgroup printers are City-owned and are either due for replacement or will be re-assigned. There are 14 Multifunction Devices (MFD) at various City locations (City Hall, Police Department, Fire Station 1, City Yard, and Joslyn Center, etc.) as well as 12 workgroup printers that copy, print, scan, and fax, installed on the City's network. Currently, the vendors provide services, labor, equipment, some consumable materials, maintenance, and repairs necessary for the utilized MFDs. The MFD leases have expired and the aging flee...
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