TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
SUBJECT:Title
Consider Adopting a Resolution Approving Amendment No. 6 with HDR Engineering, Inc.’s Existing Professional Services Agreement for Continued Project Management and Engineering Technical Support Services for the Sepulveda Boulevard Bridge Widening Project in an Amount Not-to-Exceed $89,000 (Public Works Director Katsouleas).
ADOPT RESOLUTION NO. 19-0112
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council adopt Resolution No. 19-0112 approving Amendment No. 6 to the Professional Services Agreement with HDR, Engineering, Inc. (HDR) for continued project management and engineering technical support services for the Sepulveda Boulevard Bridge Widening Project.
FISCAL IMPLICATIONS:
A combination of federal, State, and local funds are currently available for this project; no additional funding appropriation is necessary. Amendment No. 6 will be funded with Measure R grant funds allocated to this project. The Budget & Expenditure Summary Report is provided in an attachment.
BACKGROUND:
Staff has provided numerous reports and presentations to City Council regarding the need for and benefits associated with widening the bridge on State Highway 1 (Sepulveda Boulevard) between Rosecrans Avenue and 33rd Street in Manhattan Beach. The most recent actions were as follows:
• On June 5, 2018, City Council approved a Resolution of Necessity for the acquisition of easements over portions of the real property located at 3500 N. Sepulveda Boulevard. This authority to acquire the subject property interests for public use, pursuant to California Constitution, Article I, Section 19, California Government Code, is commonly referred to as the “Eminent Domain Law.”
• On August 21, 2018, staff updated City Council regarding the status of the real property rights-of-way acquisition and approving HDR’s Amendment No. 5 to assist with the unresolved right-of-way issues.
• On October 15, 2019, City Council met in closed session to discuss the subject property interests at 3500 N. Sepulveda Blvd.
DISCUSSION:
On October 30, 2019, the City received the right-of-way certification from Caltrans for the project, which was the last remaining item needed in order for staff to request a Notice to Proceed (E-76) for construction from Caltrans. Once Caltrans issues the E-76, staff can formally advertise the project for construction bids. Staff anticipates that bidding will commence in early 2020, and that construction will start sometime after June 1, 2019. The complete construction project is expected to last 12-18 months, and will include, at a minimum, lane widening, a new sidewalk, and seismic retrofit of the entire bridge structure.
At the City’s request, HDR has provided a not-to-exceed proposal of $89,000 to assist the City with following work over the next seven months:
• Project management and engineering technical services to assist the City with obtaining the E-76, preparing a complete bid package, and advertising the project for construction bidding;
• Assisting the City with the review and selection process for a construction management firm and construction contractor for the project (as required by Caltrans).
Staff recommends that City Council approve an amendment with HDR Engineering, Inc., for a not-to-exceed amount of $89,000.
PUBLIC OUTREACH:
No public outreach was conducted related to execution of the attached amendment. However, a significant number of public meetings were held with City Council on June 5, 2012, October 15, 2013, February 25, 2014, May 6, 2014, January 6, 2015, July 7, 2015, February 16, 2016, December 20, 2016, and June 5, 2018. The project was also discussed at previous Capital Improvement Program budget meetings, Planning Commission meetings, and during several presentations made by the Community Development Department relating to redevelopment of the mall.
ENVIRONMENTAL REVIEW:
No environmental review was conducted related to execution of the attached amendment, and none is required. However, environmental review regarding the overall project (CEQA Negative Declaration) was completed on February 24, 1988. Subsequent environmental re-validations were completed on June 1, 2004, May 5, 2014, and July 20, 2018.
LEGAL REVIEW:
This amendment has been reviewed and approved by City Attorney’s office.
ATTACHMENTS:
1. Resolution No. 19-0112
2. Amendment No. 6 - HDR Engineering, Inc.
3. Agreement - HDR Engineering, Inc. (2012)
4. Amendment Nos. 1 - 5 - HDR Engineering, Inc.
5. Budget and Expenditure Summary