TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Mamerto Estepa Jr., Senior Civil Engineer
SUBJECT:Title
Formally Accept as Complete the Marine Avenue Improvement Project; Authorize Filing a Notice of Completion with the County Recorder; and Release Retention for $66,924 (Public Works Director Katsouleas).
APPROVE
Line
_________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept as complete the Marine Avenue Improvement Project constructed by EBS General Engineering, Inc.;
2. Authorize filing of the appropriate Notice of Completion with the County Recorder’s Office;
3. Approve the release of retention for $66,924 to EBS General Engineering, Inc.; and
4. Release the project balance back to Prop C Local Return Fund.
FISCAL IMPLICATIONS:
The original construction award for the Marine Avenue Improvement Project was for $1,294,521, with an authorized construction contingency amount of $129,452, for a total construction budget of $1,423,973. The required work was completed for a total of $1,338,475, leaving an unspent project balance of $85,498. This balance will become available for future projects in the Prop C Local Return Fund.
BACKGROUND:
On November 20, 2018, City Council awarded a $1,294,521 construction contract for the Marine Avenue Improvement Project to EBS General Engineering Contractors, Inc. and authorized an additional contingency of $129,452. The work included upgrading existing concrete curb ramps to meet existing Americans with Disabilities Act (ADA) standards; reconstructing damaged cross gutters; cold milling; cold in-place recycling (CIPR); and overlaying Marine Avenue with rubberized asphalt between Sepulveda Boulevard and Aviation Boulevard. In addition, new bike route markings and signage were installed in the westbound direction.
DISCUSSION:
Construction began on January 28, 2019, and was completed on July 12, 2019. The City processed seven change orders: four for additional concrete related work, one for street resurfacing following repair of a sinkhole, one for additional pavement milling, and one to reconcile the final quantities with the bid quantities. The total value of the change orders was $43,954, which increased the total cost of construction to $1,338,475. Below is a summary of budget and expenditures.
$1,294,521.00 Total Construction Budget
$129,452.00 Available Contingency
$1,423,973.00 Total Budget
$1,294,521.00 Marine Avenue Improvement Project Construction Costs
$3,475.59 Change Order # 1 - Concrete Work
$4,629.92 Change Order # 2 - Concrete Work
$2,352.50 Change Order # 3 - Support for Sinkhole Repair
$32,355.97 Change Order # 4 - Concrete Work
$3,045.75 Change Order # 5 - Cold Milling
$39,105.18 Change Order # 6 - Concrete Work
($41,011.01) Change Order # 7 - Reconcile Final Quantities
$1,338,474.90 Total Expenditures
$85,498.10 Returned to Prop C Local Return Fund (Fund 231)
The contractor has completed all work for a total construction cost of $1,338,475 and is now requesting formal acceptance of the project. The five percent retention amount of $66,924 will be released 35 days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications and of good quality.
PUBLIC OUTREACH:
Staff distributed construction notices to area residents, and maintained regular communication with the property owners to keep them abreast of the project schedule and impacts during construction.
ENVIROMENTAL REVIEW:
The City has reviewed the project for compliance with the California Environmental Quality Act (CEQA) and determined that the project qualified for a Class 1(c) categorical exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines, since the project focused on the repair and maintenance of existing public facilities, involving negligible or no expansion for use. A Notice of Exemption was filed with the Los Angeles County Clerk’s Office for the Project.
LEGAL REVIEW:
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
ATTACHMENT:
1. Location Map