TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Sanford Taylor, Information Technology Director
Steve S. Charelian, Finance Director
Leilani Emnace, Information Systems Manager
SUBJECT:Title
Enterprise Project Implementation Quarterly Update (Enterprise Resource Planning (ERP) and Permitting Solution) (Information Technology Director Taylor).
RECEIVE REPORT
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council receive the quarterly status report on the enterprise project implementation (Enterprise Resource Planning (ERP) and Permitting Solution).
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FISCAL IMPLICATIONS:
There are no fiscal implications associated with the recommended action. However, this report discusses projects with fiscal implications that have been approved by the City Council.
BACKGROUND:
On July 17, 2018, the City Council approved the Tyler Munis Enterprise Resource Planning (ERP) and Tyler EnerGov Permitting Solution. During that meeting, the City Council requested quarterly updates on the implementation of both projects to ensure they remain on target and within budget. Previously, the City Council received a project update at the January 2nd, 2019, City Council meeting.
DISCUSSION:
Munis Enterprise Resource Planning (ERP) Software
After the City Council approved the project on July 17, 2018, the contract documentation was processed and the procurement completed. An internal project launch was initiated in August 2018; the official Tyler project kickoff meeting took place in late October 2018. Since project launch, Information Technology (IT) and Finance have been meeting weekly to address project milestones, deliverables, and requirements. In addition to these weekly status meetings, the core Financials team has been meeting twice a week and on an ad hoc basis to develop a new Chart of Accounts (e.g., the accounting codes) that will maximize the ...
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