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File #: 19-0046    Version: 1
Type: Consent - Staff Report Status: Agenda Ready
In control: City Council Regular Meeting
On agenda: 1/15/2019 Final action:
Title: Updated Facility and Parks Reservation Policy and Fees (Parks and Recreation Director Leyman). APPROVE
Attachments: 1. Facility Reservation Revised Policy, 2. Proposed Facility Reservations Fee Chart, 3. Proposed Park Reservations Fee Chart, 4. Proposed Begg Pool Reservations Fee Chart
TO:
Honorable Mayor and Members of the City Council

THROUGH:
Bruce Moe, City Manager

FROM:
Mark Leyman, Parks and Recreation Director
Jessica Vincent, Recreation Manager
Michael Hudak, Recreation Supervisor
Stephanie Kou, Recreation Supervisor

SUBJECT:Title
Updated Facility and Parks Reservation Policy and Fees (Parks and Recreation Director Leyman).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council approve the updated Facility and Parks Reservation Policy and Fees.

FISCAL IMPLICATIONS:
If approved, staff anticipates an increase of approximately $30,000 in facility and park rentals on an annual basis, based on historical use. Staff recommends implementing the new parks and facility reservation fees on January 21, 2019. Staff will review the fees on an annual basis and consider increasing fees periodically based on market rates and inflation.

BACKGROUND:
During the May 15, 2018, City Council meeting, staff presented the initial Facility Reservation Policy and received direction from City Council to present the Facility Reservation Policy and fees as a separate item from the Field Use & Allocation Policy. The item was presented to the City Council a second time during the December 18, 2018, City Council meeting. City Council directed staff to return with suggested updates to the policy and fees. The Facility Reservation Policy is a working document that has been used internally as a guide for staff to effectively reserve the picnic pads and community rooms.

DISCUSSION:
The purpose of the Facility Reservation Policy is to provide use regulations, an application process and scheduling procedures to accommodate residents and individuals who would like to use City facilities. Facility use and rentals are available to the public for civic, social, educational, athletic, cultural activities and limited commercial use. This parks policy aims to ensure a transpare...

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