TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Luis H. Osuna, Senior Civil Engineer
SUBJECT:Title
Accept as Complete the Manhattan Village Field Synthetic Turf Replacement Project Constructed by Sprinturf LLC; Authorize Filing a Notice of Completion with the County Recorder; and Approve Release of the Retention for $22,900.68 (Public Works Director Katsouleas).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept as complete the Manhattan Village Field Synthetic Turf Replacement Project constructed by Sprinturf, LLC;
2. Authorize filing of the appropriate Notice of Completion with the County Recorder’s Office; and
3. Approve the release of retention for $22,900.68 to Sprinturf, LLC.
FISCAL IMPLICATIONS:
The Manhattan Village Field Synthetic Turf Replacement Project construction contract award was $457,942, with an authorized construction contingency amount of $45,800, for a total construction budget of $503,742. The work was successfully completed for $458,014. The remaining unexpended balance will be returned to the Capital Improvement Plan (CIP) Fund to be appropriated for future projects.
BACKGROUND:
On May 1, 2018, City Council awarded four contracts, totaling $801,391, to rehabilitate the Manhattan Village soccer field and its perimeter fencing, and to provide for onsite inspection services and design/construction support services during construction. This work was partially funded ($699,999) with donations from several key user groups, including:
• The American Youth Soccer Organization (AYSO) for $349,663
• Manhattan Beach Sand & Surf (MBSS) for $180,721
• Beach Cities Sports (BCS) for $29,615
• South Bay Lacrosse Club (SBLC) for $112,404
• Trident Lacrosse Club (Trident) for $27,596
One of those awards included a construction contract to Sprinturf, LLC for $457,942, with an authorized contingency of $45,800, for construction of the Manhattan Village Field Synthetic Turf Replacement Project. Sprinturf’s work included removing the existing synthetic turf surface down to the in-fill layer, making necessary repairs to the drainage sub-base, re-piping, and installing new synthetic turf on Manhattan Village’s multi-purpose playing field.
DISCUSSION:
Construction began on June 25, 2018 and was completed on August 21, 2018. During this time, the City processed three change orders:
• $3,732 to add 7vs7 soccer lines to the field line layout,
• $1,200 for impact attenuation testing on the field,
• $4,860 deduction in the form of a credit to the City for unused construction materials (permeable aggregate base) and removal of professional surveying services.
These change orders bring the total cost of construction to $458,014, which is below the authorized construction budget of $503,742.
The Contractor has completed all contract work and is now requesting formal acceptance of the project. The retention amount of $22,900.68 will be released 35 days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications and of good quality.
PUBLIC OUTREACH/INTEREST:
Outreach was conducted throughout the planning and construction stages with user groups and the Manhattan Beach Senior Villas, and the work was coordinated and scheduled to minimize impact to the area residents and businesses.
ENVIRONMENTAL REVIEW:
The project was determined to be exempt from the provisions of the California Environmental Quality Act (CEQA). Per the CEQA Guidelines, the project is exempt pursuant to the following provision: Section 15301 (d), “Restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standards of public health and safety.” No further environmental review is necessary.
LEGAL REVIEW
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.