TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Tim Birthisel, Associate Engineer
SUBJECT:Title
Accept as Complete the Cycle 2 Community Development Block Grant (CDBG) Project No. 601911-17: Installation of Americans with Disabilities Act (ADA)-Compliant Curb Ramps Construction Project constructed by FS Contractors, Inc.; Authorize Filing a Notice of Completion with the County Recorder; and, Release the Retention for $7,178.15 (Public Works Director Katsouleas).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Accept as complete the cycle 2 Community Development Block Grant Project No. 601911-17: Installation of ADA-Compliant Curb Ramps Project constructed by FS Contractors, Inc.;
2. Authorize filing of the appropriate Notice of Completion with the County Recorder’s Office; and
3. Approve the release of retention for $7,178.15 to FS Contractors, Inc.
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FISCAL IMPLICATIONS:
The Cycle 2 CDBG Project No. 601911-17: Installation of ADA-Compliant Curb Ramps Project construction contract was awarded to FS Contractors, Inc. for $146,250, with an authorized construction contingency amount of $14,625, for a total construction budget of $160,875. The work was successfully completed under budget for $143,563. The remaining unexpended balance of $17,312 will be returned to the Capital Improvement Plan (CIP) Fund to be appropriated for future Community Development Block Grant projects.
BACKGROUND:
The approved Capital Improvement Plan (CIP) identifies CDBG funds to be used for construction of ADA-Compliant concrete curb ramps to improve senior adults’ and disabled persons’ mobility and accessibility, create clear paths of travel, and remove architectural and material barriers. On February 20, 2018, City Council awarded a construction contract to FS Contractors, Inc., for the construction of the Cycle 2 CDBG Installation of ADA Curb Ramps Project. The construction work completed included installation of 37 ADA-compliant curb ramps at 18 intersections throughout the city.
DISCUSSION:
Construction began on April 23, 2018 and was completed June 1, 2018. The City processed two change orders, one for installation of concrete dowels totaling $500, and one for replacement of a pull box, totaling $1,812.99. This additional cost was offset by a reduction in other bid item quantities, bringing the total cost of construction to $143,562.99, which is below the authorized construction budget of $160,875.
$146,250.00 Original Contract Budget
+$14,625.00 Authorized Contingency
$160,875.00 Total Construction Budget
-$143.562.99 Total Expenditures
$17,312.01 Returned to CIP
The Contractor has completed all contract work and is now requesting formal acceptance of the project. The retention amount of $7,178.15 will be released thirty-five (35) days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications and of good quality.
PUBLIC OUTREACH/INTEREST:
The work was coordinated and scheduled to minimize impact to the area residents and businesses.
ENVIRONMENTAL REVIEW:
The project was determined to be exempt from the provisions of the California Environmental Quality Act (CEQA). Per the CEQA Guidelines, the project is exempt pursuant to the following provision: Section 15304 (e), “Minor Alterations to Land”. No further environmental review is necessary.
LEGAL REVIEW
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.