TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Steve S. Charelian, Finance Director
Gwen Eng, Purchasing Manager
SUBJECT:Title
Resolution No. 18-0126 Awarding RFP No. 1153-18 to Smart Source for a Three-Year Contract for Citywide Printing Services with an Estimated Value of $135,000 (Finance Director Charelian).
ADOPT RESOLUTION NO. 18-0126
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 18-0126 approving a three-year contract with Smart Source to provide citywide printing services with an estimated value of $135,000 and authorize the City Manager to extend the term of the contract for two additional one-year periods if deemed in the City's best interest.
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FISCAL IMPLICATIONS:
Sufficient funds are included in the various using departments' operating budgets for on-going printing services and will be included in future budgets. The departments spend approximately $45,000 annually for these services.
BACKGROUND:
The City contracts with an outside firm to provide printing services, which includes offset and digital printing, large quantity copying, and direct mailing services. The various using departments generate print jobs on an on-going basis.
Where possible and practical, we have specified "green" requirements in keeping with our efforts to be more environmentally friendly; at a minimum, all jobs are to be printed with organic ink and recycled paper with 30% post-consumer waste content. Additional requirements include that the contractor provide an online ordering and management system. This allows for electronic composition of proofs, a digital document repository so that documents can be ordered on a recurring basis and dynamic price calculation which lets users make informed decisions on printing and finishing choices based on cost. The end result is a paperless procedure for order plac...
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