TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Steve S. Charelian, Interim Finance Director
Gwen Eng, Purchasing Manager
Mike Grafton, Equipment Maintenance Supervisor
SUBJECT:Title
Award of Bid #1174-19 to Courtesy Chevrolet for the Purchase of Two Budgeted Vehicles for the Public Works Department in the Amount of $66,326.88 (Interim Finance Director Charelian).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council award Bid #1174-19 to Courtesy Chevrolet for the purchase of two budgeted vehicles (Colorado and Bolt) for the Public Works Department in the amount of $66,326.88.
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FISCAL IMPLICATIONS:
Funds totaling $63,175 are budgeted in the Fiscal Year 2018-2019 Fleet Management Fund for the purchase of these vehicles. The shortfall of $3,151.88 will come from the remaining budgeted Fleet Management funds but will be partially offset by a rebate of $2,500 from the Clean Vehicle Rebate program.
BACKGROUND:
The Fiscal Year 2018-2019 budget includes funding for the purchase of 11 vehicles in the City's fleet in order to maintain service levels, reduce repair costs and provide for cost-effective fleet operations.
DISCUSSION:
The budgeted truck (Colorado) is a replacement for the Urban Forester in the Public Works Department. The truck being replaced is over 13 years old with 46,000 miles and has reached the end of useful serviceability for the department's purposes. This vehicle is experiencing transmission and suspension problems and will require approximately $5,000 in repairs in the near future. In addition, this vehicle is no longer being manufactured; therefore, the acquisition of parts will become an issue in the next few years. Although staff can continue maintaining this vehicle for a longer period of time, it would not be cost beneficial to the City. In the last year, $1,600 was spent on this vehicle's mainten...
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