TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Mark Leyman, Parks and Recreation Director
Jessica Vincent, Recreation Manager
Archie Sherman, Recreation Supervisor
Michael Hudak, Recreation Supervisor
Stephanie Kou, Recreation Supervisor
SUBJECT:Title
Facility Reservation Policy, Field Use & Allocation Policy and Proposed Fees (Parks and Recreation Director Leyman).
a) APPROVE
b) PROVIDE DIRECTION
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council approve the Facility Reservation Policy, the Field Use & Allocation Policy and the Proposed Fees.
FISCAL IMPLICATIONS:
Staff estimates the updated fees for facility, park and field use will result in approximately $130,000 of additional revenue on an annual basis with an increase of approximately $10,000 in facility reservations, $10,000 in park reservations and $110,000 in field rentals.
It is important to note that the proposed fees represent the cost for services that are discretionary on the part of the user. As a result of the proposed "pay per hour" of use model, staff believes regular user groups will be more efficient with scheduling and use. Therefore, revenues from regular user groups may be lower, while non-resident groups, new groups, and resident rentals may be higher.
As recommended by the Parks and Recreation Commission, staff recommends implementing the new parks, facility, and field reservation fees on July 1, 2018, with a two-year phase in for the Youth Sport Organizations' (YSOs) field fees, beginning on January 1, 2019. Staff will review the fees on an annual basis and also recommends increasing fees based on market rates and inflation every five years.
Staff recommends the turf field revenue derived from approved YSO, estimated to be $75,000 on an annual basis, goes into the Capital Improvements Fund, where the funds will be accumulated over time and available to ...
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