TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Ismael Medrano, Project Manager
SUBJECT:Title
Formally Accept as Complete the Parking Lot 1 Retaining Wall Project Constructed by CERCO Inc. dba CERCO Engineering; Authorize Filing a Notice of Completion with the County Recorder; and Release the Retention in the Amount of $6,097.66 (Public Works Director Katsouleas).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept as complete the Parking Lot 1 Retaining Wall Project constructed by CERCO Inc. dba CERCO Engineering;
2. Authorize filing of the appropriate Notice of Completion with the County Recorder’s Office; and
3. Approve the release of retention for $6,097.66 to CERCO Inc. dba CERCO Engineering.
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FISCAL IMPLICATIONS:
The Parking Lot 1 Retaining Wall Project construction contract award was $118,895.00 with an authorized construction contingency amount of $17,834.00, for a total construction budget of $136,729.00. The work was successfully completed for $121,953.10. The remaining unexpended balance will be returned to the Parking Fund, available for future parking facility improvements.
BACKGROUND:
On September 19, 2017, City Council awarded a construction contract to CERCO Engineering for the reconstruction of a retaining wall at Parking Lot 1. Parking Lot 1 is located on Bayview Drive at 10th Street. The parking lot’s retaining wall, adjacent to Bayview Drive, showed varying signs of deterioration due to age and exposure to the harsh marine environment.
DISCUSSION:
Construction began on November 1, 2017, and was completed December 6, 2017. The final construction cost is $121,953.10. Funds totaling $3,058.00 were utilized out of the $17,834.00 contingency amount because additional concrete was required for the retaining wall footing. This was paid at the contract bid unit cost as part of extended bid quantities. The Contractor has completed all contract work and is now requesting formal acceptance of the project. The retention amount of $6,097.66 will be released 35 days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications and of good quality.
PUBLIC OUTREACH/INTEREST:
The work was coordinated and scheduled to minimize impact to the area residents and businesses.
ENVIRONMENTAL REVIEW:
The project was determined to be exempt from the provisions of the California Environmental Quality Act (CEQA). Per the CEQA Guidelines, the project is exempt pursuant to the following provision: Section 15304 (e), “Minor Alterations to Land.” No further environmental review is necessary.
LEGAL REVIEW
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.