TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Tim Birthisel, Associate Engineer
SUBJECT:Title
Conduct Public Hearing to Consider Resolution No. 18-0024 Awarding a Construction Contract to FS Contractors, Inc. for the Community Development Block Grant (CDBG) Cycle 2 Curb Ramp Construction Project for $146,250 (Public Works Director Katsouleas).
a) CONDUCT PUBLIC HEARING
b) ADOPT RESOLUTION NO. 18-0024
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Recommended Action
RECOMMENDATION:
Staff recommends that City Council adopt Resolutions approving the following:
1. Authorize the City Manager to execute a contract for $146,250 with FS Contractors, Inc. for the Cycle 2 Curb Ramp Construction Project (Attachments 1 and 3);
2. Authorize the City Manager to approve any unforeseen additional work for up to $14,625 (10% of contract); and
3. Approve the plans and specifications for the Cycle 2 Curb Ramp Construction Project (Attachment 5: Web-link provided).
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FISCAL IMPLICATIONS:
There is sufficient funding in the CDBG project budget in Account No.15834 to complete the project.
BACKGROUND:
The City of Manhattan Beach has participated in the Los Angeles Urban County CDBG Program, implemented by the Los Angeles County Community Development Commission (LACDC) for the past 20 years. On April 15, 2014, the City Council approved the current Participating City Cooperation Agreement in the Los Angeles Urban County CDBG Program for the three-year funding cycle beginning July 1, 2015 and ending June 30, 2018. On January 16, 2018, the City Council authorized expenditure of the CDBG funds for construction of accessible curb ramps consistent with the approved 2017-2021 Capital Improvement Plan. The project will improve existing access ramps in compliance with the latest ADA standards.
DISCUSSION:
The Cycle 2 Curb Ramp Construction Project for 27 curb ramps was advertised for bids in the Beach Reporter, the City’s publisher of record, and several standard construction industry publications including the Dodge Green Sheet, Reed Construction Data, Associated General Contractors of America, as well as the City’s website. Seven (7) bids were received and opened on January 22, 2017. The bid results are as follows:
Contractor Base Plus Additive Bid
FS Contractors, Inc. (Santa Clarita, CA) $146,250.00
CERCO Engineering (Westlake Village, CA) $202,950.00
Kalban, Inc. (Santa Clarita, CA) $214,000.00
EBS General Engineering, Inc. (Corona, CA) $217,900.00
Ruiz Conc. & Paving, Inc. (Long Beach, CA) $236.798.80
Hardy & Harper, Inc. (Santa Ana, CA) $252,000.00
Nobest, Inc. (Westminster, CA) $338,000.00
The bid proposal, which was reviewed and approved by LACDC, allowed for Additive Alternate bid items 29, 30, 31, and 32 for an additional 10 Curb Ramps. The bid results allow the City the opportunity to include both the Base Bid and all Additive Alternate bid items. A total of 37 ramps will be constructed along with improvements to curb/gutter, and spandrel.
FS Contractors, Inc.’s bid proposal was reviewed by the Public Works Department and found to be responsive. Staff reviewed FS Contractors, Inc.’s contractor’s license and found it to be in order. Additionally, references indicate that FS Contractors, Inc. has the knowledge and capability to complete the work in a timely and acceptable manner.
Staff also recommends that the City Manager be authorized to approve change orders for up to $14,625 (10% of contract cost) for additional work resulting from unforeseen conditions when dealing with underground construction. The work is estimated to be completed within 2 months.
POLICY ALTERNATIVES:
Not Applicable.
PUBLIC OUTREACH/INTEREST:
Staff will distribute construction notices to area residents, and will maintain regular communication with the property owners to keep them abreast of the project schedule and impacts during construction.
ENVIRONMENTAL REVIEW
The City has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1(c) categorical exemption pursuant to Section 15301, Existing Facilities of the State CEQA Guidelines. Thus, no further environmental review is necessary.
LEGAL REVIEW
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
Attachments:
1. Resolution No. 18-0024
2. Location Map
3. Contractor’s Agreement
4. Contractor’s Bid Proposal
5. Plans and Specifications (Web-Link Provided)