TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, Interim City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Ish Medrano, Engineering Technician II
SUBJECT:Title
Accept as Complete the 3rd Street Improvement Project by EBS General Engineering Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Release the Retention amount of $8,537.00 (Public Works Director Katsouleas).
APPROVE
Line
_________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept as complete the 3rd Street Improvements Project constructed by EBS General Engineering Inc.;
2. Authorize filing of the appropriate Notice of Completion with the County Recorder’s Office; and
3. Approve the release of retention amount of $8,537.00 to EBS General Engineering Inc.
Body
FISCAL IMPLICATIONS:
The 3rd Street Improvements Project construction contract award was $172,720, with an authorized construction contingency of $34,544, for a total construction budget of $207,264. The work was successfully completed for $170,740. The remaining balance will be returned to the Measure R Local Returns fund balance to be appropriated for future street improvement projects.
BACKGROUND:
On June 6, 2017, City Council awarded a construction contract to EBS General Engineering Inc. for the 3rd Street Improvements Project. 3rd Street is a residential cul-de-sac street located just west of Johnson Street. The street had significant levels of pavement distress and had considerable drainage problems due to its relatively flat elevation. This contributed to the degradation of the pavement and portions of its base, thus necessitating its repair.
The completed construction work included:
• Reconstruction of the roadway structural section (full pavement replacement).
• Installation of rolled curbs on both sides of the roadway to improve surface drainage flows while also allowing vehicle access to residential driveways.
• New modified curb returns and drainage spandrels at the intersection of 3rd Street and Johnson Street.
DISCUSSION:
Construction began on September 5, 2017 and was substantially completed on October 4, 2017. The Contractor has completed all contract work and punch list items, and is now requesting formal acceptance of the project. The five percent (5%) retention amount of $8,537.00 will be released 35 days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications and of good quality.
POLICY ALTERNATIVES:
Not applicable.
PUBLIC OUTREACH/INTEREST:
The work was coordinated and scheduled to minimize impact to the area residents. Notification to the residents on 3rd Street was ongoing, both before and during construction.
ENVIRONMENTAL REVIEW:
The proposed project is exempt from the provisions of the California Environmental Quality Act (CEQA). Per the CEQA Guidelines, the project is exempt pursuant to the following provision: Section 15304 (e), “Minor Alterations to Land”.
LEGAL REVIEW
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.