TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, Acting City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
SUBJECT:Title
Resolution Awarding a Construction Contract to All American Asphalt for $1,027,047.60 for the Manhattan Avenue and Highland Avenue Pavement Rehabilitation and Curb Ramp Improvements Project; and Re-appropriation of Gas Tax funds in the amount of $420,000 from the Rosecrans Resurfacing Project to the Manhattan Avenue and Highland Avenue Pavement Rehabilitation and Curb Ramp Improvements Project (Public Works Director Katsouleas).
ADOPT RESOLUTION NO. 18-0009
Line
_________________________________________________________
Recommended Action
RECOMMENDATION:
Staff recommends that City Council adopt a Resolution approving the following:
1. Award a construction contract to All American Asphalt for $1,027,047.60 and authorize the City Manager to execute the contract for the Manhattan Avenue and Highland Avenue Pavement Rehabilitation and Curb Ramp Improvements Project (Attachment 1, 4 and 5)
2. Authorize the City Manager to approve additional work, if necessary, for up to $102,705.00 (10% of construction contract).
3. Approve the plans and specifications for the Manhattan Avenue and Highland Avenue Pavement Rehabilitation and Curb Ramp Improvements Project (Attachment 6),
4. Approve the re-appropriation of Gas Tax funds of $420,000.00 from the Rosecrans Resurfacing Project (Project Code 11822E) to the Manhattan Avenue & Highland Avenue Pavement Rehabilitation and Curb Ramp Improvements Project (10823E).
Body
FISCAL IMPLICATIONS:
The Budget and Expenditure summary report is included in Attachment 2.
BACKGROUND:
The proposed Manhattan Ave. and Highland Ave. street improvements between Homer Street and 10th Street address pavement that was last resurfaced in the late 80’s and early 90’s and now needs rehabilitation due to its deteriorating condition. Based on the Engineer’s estimate for construction and the budget available, the project was publicly advertised identifying a Base Bid (minimum) scope of work for Highland Avenue between 10th Street and Homer Street, and an Additive Alternate Bid scope of work for Manhattan Avenue between 8th Street and Homer Street (see Attachment 3 vicinity map). The street restoration work also includes adding and/or upgrading all adjacent curb ramps in order to comply with current Americans with Disability Act (ADA) requirements. Miscellaneous deteriorated curbs, gutters and sidewalks will also be replaced as needed.
DISCUSSION:
The project was advertised for bids in the Beach Reporter, the City’s publisher of record, and several standard construction industry publications, including the Dodge Green Sheet, Reed Construction Data, and Associated General Contractors of America.
Four bids were received and opened on December 18, 2017. The bid results are as follows:
Contractor Total Submitted Bid Amount
All American Asphalt, Corona, CA $1,027,047.60
Griffith Company, Santa Fe Springs, CA $1,107,752.00
Hardy & Harper, Santa Ana, CA $1,234,000.00
Sully-Miller Contracting Co., Brea, CA $1,339,100.00
Nobest Inc., Westminster, CA $1,480,495.20
Palp Inc. (dba Excel Paving Company), Long Beach, CA $1,495,690.50
Non Responsive Bids - Did not acknowledge Addenda Numbers 1 & 2
Sequel Inc., Santa Fe Springs, CA $ 945,197.86
Shawnan, Downey, CA $ 988,869.80
Staff reviewed All American Asphalt’s contractor’s license and found it to be in order. Additionally, references indicate All American Asphalt has the knowledge and capability to complete the work in a timely and acceptable manner. All American Asphalt’s bid proposal was reviewed by the Public Works Department and found to be responsive with no errors. Their Base Bid amount for the Highland Avenue portion of the work is $578,085.54 and the Additive Bid amount for the Manhattan Avenue portion of the work is $448,962.06 for the Total Bid amount of $1,027,047.60. The construction work is anticipated to start in mid-February 2018 and be completed by mid-May 2018.
The current budget appropriated to this capital improvement project is only sufficient to complete the Base Bid scope of work - Highland Ave. between 10th St. and Homer St. However, staff recommends that the Additive Alternate Bid for Manhattan Ave between 8th St. and Homer St. also be completed at this time. There is significant efficiency and benefit in terms of costs, schedule and impacts to the neighborhood and commuters to rehabilitate both Highland Avenue and Manhattan Avenue under one contract. Thus, an additional appropriation of $420,000 is needed. Staff recommends that City Council re-appropriate $420,000 of existing Gas Tax originally allocated to the Rosecrans Resurfacing Project (Account Code 11822E) to the Manhattan Avenue & Highland Avenue Pavement Rehabilitation and Curb Ramp Improvements Project. Due to on-going utility work along Rosecrans Avenue and the adjacent Manhattan Village Mall construction work, it is prudent to defer the Rosecrans Resurfacing Project between Sepulveda Blvd. and Aviation Blvd. for two years. During this time, new and sufficient SB 1 transportation revenues will have been generated for the Rosecrans Resurfacing Project.
Therefore, staff recommends that City Council authorize the City Manager to execute a construction contract with All American Asphalt for $1,027,047.60 and approve additional work, if necessary, for up to $102,705 (10% of construction contract).
PUBLIC OUTREACH/INTEREST:
City staff held a neighborhood community meeting, presented to the Downtown Business and Professional Association, and distributed project flyers to affected neighborhoods in Manhattan Beach and Hermosa Beach. Additional coordination meetings were also held with city officials from Hermosa Beach. Further outreach will be done just before construction work commences.
ENVIRONMENTAL REVIEW
The proposed project is exempt from the provisions of the California Environmental Quality Act (CEQA). Per the CEQA Guidelines, the project is exempt pursuant to the following provision: Section 15301, Class 1(c). A Notice of Exemption has been filed with the Los Angeles County Clerk’s office for the project.
LEGAL REVIEW
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
Attachments:
1. Resolution No. 18-0009
2. Budget and Expenditures Summary
3. Vicinity Map
4. All American Asphalt Bid Proposal
5. All American Asphalt Agreement
6. Plans and Specifications (Web-Link Provided)