TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, Acting City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
Gilbert Gamboa, Senior Civil Engineer
Tim Birthisel, Project Manager
SUBJECT:Title
Accept as Complete the Sewer Main Rehabilitation Project Phase 2 by Miramontes Construction Company Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Release the Retention for $72,981.05 (Public Works Director Katsouleas).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept as complete the Sewer Main Rehabilitation Project Phase 2 by Miramontes Construction Company Inc.;
2. Authorize filing of the appropriate Notice of Completion with the County Recorder’s Office; and
3. Approve the release of retention for $72,981.05 to Miramontes Construction Company Inc.
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FISCAL IMPLICATIONS:
The original Sewer Main Rehabilitation Project Phase 2 construction award was for $1,280,000, with an authorized construction contingency amount of $128,000, for a total construction budget of $1,408,000. Near the end of the project, on April 4, 2017, City Council approved a request to increase the contingency by $60,000 for 13th Street sewer main emergency replacement work in the 100-200 block, bringing the total construction budget to $1,468,000. The work was successfully completed for $1,459,620.99.
BACKGROUND:
On February 2, 2016, City Council awarded a construction contract to Miramontes Construction Company Inc. to replace 2300 linear feet of sewer mains, 11 manholes and 99 service lateral connections at four locations, including 3rd Street, 4th Street, 7th Street and Ingleside Drive, as determined by the 2010 Wastewater Master Plan. However, toward the end of construction, the 13th Street sewer main between Manhattan Ave. and the Strand, which included 275 linear feet of main, 3 manholes and 6 lateral connections, became progressively worse, until it partially collapsed. The City was fortunate to have a low-bid, sewer contractor actively working in the City and added this extra sewer main replacement work to the contract through a change order. This action was necessary to ensure proper operation of the sewer system while reducing City liability to affected property owners and possible contamination of the storm drain system should an overflow occur.
DISCUSSION:
Construction of the Phase 2 Project began on April 4, 2016 and was completed on August 21, 2017. The City processed two change orders, one for additional concrete surface restoration work totaling $32,221.99, and one for the installation of the 13th Street Sewer totaling $289,559.00. This brought the total cost of construction to $1,459,620.99, which is below the authorized construction budget of $1,468,000.00. The funding summary is as follows:
$1,280,000.00 Original Contract Award for Phase 2
$128,000.00 Available Contingency
$60,000.00 Addt’l Appropriation from Sewer Fund (503) on April 4, 2017
$1,468,000.00 Total Budget
$1,137,840.00 Phase 2 Construction Costs
$32,221.99 Change Order #1
$289,559.00 Change Order #2
$1,459,620.99 Total Expenditures
$8,379.01 Returned to Sewer Fund
The Contractor has completed all contract work and is now requesting formal acceptance of the project. The five percent (5%) retention amount of $72,981.05 will be released 35 days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications and of good quality.
POLICY ALTERNATIVES:
Not applicable.
PUBLIC OUTREACH/INTEREST:
The work was coordinated and scheduled to minimize impact to the area residents and businesses.
ENVIRONMENTAL REVIEW:
The proposed project is exempt from the provisions of the California Environmental Quality Act (CEQA). Per the CEQA Guidelines, the project is exempt pursuant to the following provision: Section 15304 (e), “Minor Alterations to Land”. No permanent environmental effects are anticipated thus, no further environmental review is necessary.
LEGAL REVIEW
The City Attorney has reviewed this report and determined that no additional legal analysis is necessary.
Attachment:
1. Location Map