TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, Acting City Manager
FROM:
Stephanie Katsouleas, Director of Public Works
Sean Roberts, Facilities Supervisor
Julie Hegvold, Senior Management Analyst
SUBJECT:Title
Resolution No. 18-0010 Awarding RFP No. 1129-18 to Commercial Cleaning Service for a Three-Year Janitorial Services Contract for an Estimated Value of $1,584,135 (Public Works Director Katsouleas).
ADOPT RESOLUTION NO. 18-0010
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt Resolution No. 18-0010 awarding a three-year contract to Commercial Cleaning Service for an estimated value (prior to future CPI adjustments) of $1,584,135;
2. Authorize an additional contingency amount of $30,000 annually for special event and other unforeseen janitorial support as may be required;
3. Authorize the City Manager to extend the term of the base agreement for up to four additional one-year periods at a rate increase not to exceed 5% annually, with an annual $30,000 contingency, if deemed in the City's best interest.
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FISCAL IMPLICATIONS:
The City has typically expended $350,000 to $400,000 per year for public facility janitorial services. However, since the date the last contract was bid-out, the State has adopted new phased-in minimum wage requirements which will impact the City's costs for this service in the coming years. Further, the scope of work under the new contract has been expanded to meet the needs and standards for cleanliness and maintenance, as well as combining services previously provided by another contractor. As a result, the current budget is insufficient to cover the services requested, and a budget adjustment will be necessary for FY 2017/18.
Because the main source of funding for these services is an internal service fund, which is used to spread costs equitably across departments and functions, departmental charg...
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