TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Eve Irvine, Police Chief
Robert Espinosa, Fire Chief
Bruce Moe, Finance Director
George Gabriel, Management Analyst
SUBJECT:Title
Adopt Resolution No. 17-0134 Authorizing the City Manager to Reimburse South Bay Regional Public Communications Authority for Purchase of Mobile and Portable Radios in an Amount Not-to-Exceed $1,673,894.56 (Police Chief Irvine, Fire Chief Espinosa and Finance Director Moe).
WAIVE FORMAL BIDDING; ADOPT RESOLUTION NO. 17-0134
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council: a) waive formal bidding per Municipal Code Section 2.36.150 (Cooperative Purchasing); and b) adopt Resolution No. 17-0134 authorizing the City Manager to Reimburse South Bay Regional Public Communications Authority (RCC) for the purchase of mobile and portable radios in an amount not-to-exceed $1,673,894.56.
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FISCAL IMPLICATIONS:
The radios being requested will be utilized with the new $5 million grant-funded interoperability radio system being installed at the RCC. In an effort to reduce the capital cost of the new radios needed to operate on this new system, RCC is aggregating the radio requirements for all RCC member cities as well as non-member/customer agencies through an existing County of Los Angeles contract with Motorola Solutions (e.g., Cooperative Purchasing). The order being placed by RCC totals an estimated $6.5 million, while Manhattan Beach's share of the total cost is $1,673,894.56.
The Fiscal Year 2017-2018 budget includes funds to lease/purchase radios based on an original capital cost of $780,000. However, since the budget was created and adopted, further needs were identified, technological advancements occurred, and capital costs increased for the radio hardware. Further, staff has determined that it is beneficial to accelerate future years planned purchases...
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