TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Anne McIntosh, Community Development Director
Bruce Moe, Finance Director
Nhung Madrid, Senior Management Analyst
Gwen Eng, Purchasing Manager
SUBJECT:Title
Resolution Nos. 17-0110 and 17-0133 Approving Two Three-Year Contracts with Melad & Associates and The Code Group, dba VCA Code for Building Plan Check, Building Inspection, and Fire Plan Check Services (Community Development Director McIntosh).
ADOPT RESOLUTION NOS. 17-0110 AND 17-0133
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1) Adopt Resolution Nos. 17-0110 and 17-0133;
2) Award RFP No. 1126-17 to Melad & Associates and The Code Group, dba VCA Code; and
3) Authorize the City Manager to extend the term of the agreements for up to two
additional one-year periods if deemed in the City's best interest.
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FISCAL IMPLICATIONS:
Since both contracts provide that the City would pay the consultant a certain percentage of the plan check fee based on the City's Resolution of Fees schedule, the revenue received from the plan check fees cover the cost of these services, as well as all indirect costs associated with these services. Additionally, for on-call in-house inspection and engineering services, those are based on an hourly rate, as defined in in each contract. This will ensure that invoicing is consistent throughout the life of the contract.
Sufficient funds are included in the budget for plan review and inspections services in the Community Development's and Fire Department's budgets. Staff will closely monitor each contract and the associated budgets as not to exceed the total budgeted amount in each department's respective budgets. It is important to note that because plan check and inspection services are provided on an as-needed basis, this contract amount fluctuates based on construction activity and...
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