TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Sanford Taylor, Information Technology Director
Liza Tamura, City Clerk
George Gabriel, Management Analyst
SUBJECT:Title
Resolution Awarding RFP No. 1095-16 and Approve a Contract with QuickCaption Inc. for a Three-Year Agreement Not-to-Exceed $88,455 for Closed Caption Professional Services with an Option to Extend the Term for Up to Two Additional One-Year Periods if Approved by City Council (Information Technology Director Taylor and City Clerk Tamura).
ADOPT RESOLUTION NO. 17-0082
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council: a) award RFP No. 1095-16 to QuickCaption Inc. and adopt Resolution No. 17-0082 with an estimated three-year contract value of $88,455, and b) authorize the City Manager to extend the term of the agreement for up to two additional one-year periods if deemed in the City's best interest.
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FISCAL IMPLICATIONS:
Funds totaling $46,000 are budgeted in the computer contract services line item within the City Clerk's budget. Due to the uncertainty in the length of City Council and Planning Commission meetings, staff can only estimate costs for closed captioning services. Therefore, staff has projected costs based on meeting time lengths over the past four years and estimated that closed captioning services will amount to approximately $29,485 annually.
BACKGROUND:
The City provides Government television to the residents of Manhattan Beach through two cable television franchisees to broadcast and re-broadcast City Council and Planning Commission meetings. The City provided Closed Captioning services to residents on the City's Government television.
As part of the City's efforts to increase transparency, an Ad Hoc Open Government Subcommittee was formed in June 2011 to discuss and consider making recommendations to the City Council regarding op...
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