TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Eve R. Irvine, Chief of Police
Bruce Moe, Finance Director
Andy Harrod, Police Lieutenant
Gwen Eng, Purchasing Manager
Julie Dahlgren, Senior Management Analyst
SUBJECT:Title
Resolution Awarding a Three-Year Crossing Guard Services Contract to All City Management Services in the Amount of $818,175 (Police Chief Irvine).
ADOPT RESOLUTION NO. 17-0064
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 17-0064 awarding RFP #1127-17 to All City Management Services for a three-year contract to provide crossing guard services (with two one-year extension options) with an average annual cost of $272,725.
Body
FISCAL IMPLICATIONS:
Sufficient funds are budgeted in FY 2017-2018. Future years will be budgeted accordingly for this service.
BACKGROUND:
The City's Crossing Guard Program was introduced in the mid 1980's. School crossing guards are provided at 21 locations to assist school children safely through intersections during school hours. Up until 2007, the Crossing Guard Program was operated in-house (staffed by part-time City employees and overseen by the Police Department's Traffic Sergeant). The direct cost of the in-house program was $204,775 (excluding full-time staff time for program management, scheduling, recruiting, conducting background investigations, hiring and payroll). As a City-run program, the City was also responsible for all liability issues, including Workers Compensation claims, which over a ten-year period cost an average of $12,900 per year.
In July 2007, this program was outsourced to ensure that it is always fully staffed, thus eliminating the diversion of Police Department staff to backfill crossing guard vacancies and absences, reducing time necessary to supervise staff, and eliminating crossing guard Workers Compensation claims. All ...
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