TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Stephanie Katsouleas, Public Works Director
Prem Kumar, City Engineer
SUBJECT:Title
Formally Accept as Complete the Community Development Block Grant (CDBG) Curb Ramps Construction Project Constructed by Kalban, Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Release the Retention in the Amount of $12,680.73 (Public Works Director Katsouleas).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
1. Formally accept as complete the Community Development Block Grant (CDBG) Curb Ramps Construction Project constructed by Kalban, Inc.;
2. Authorize Filing of the appropriate Notice of Completion with the County Recorder’s Office; and
3. Approve the release of the retention for $12,680.73 to Kalban, Inc.
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FISCAL IMPLICATIONS:
The original CDBG construction contract award amount was $262,745. The work was successfully completed under budget for $253,614.66, which included one change order issued for $7,737.60 to address additional sidewalk, curb, and asphalt concrete transition quantities needed to complete the project. This additional cost was offset by a reduction in other bid item quantities.
BACKGROUND:
The approved 2016-2021 Capital Improvement Plan (CIP) identifies CDBG funds to be used for construction of concrete curb ramps to improve pedestrian safety and access, including removal of architectural and material barriers as needed. On December 6, 2016, City Council awarded a construction contract to Kalban, Inc. for $262,745.00 to complete this year’s identified ramp improvement locations under the CIP.
DISCUSSION:
Construction began on January 4, 2017 and was completed on February 15, 2017. More than 50 curb ramps at 30 street intersections citywide were constructed (see location map attached). After completion of the curb ramp installations, field inspection staff verified that the quantities used for concrete spandrels and cross gutters were lower than the quantities listed in the original contract, resulting in $16,867.94 credit. However, this credit was offset by the additional concrete quantities for sidewalk, curb, and AC transitions, totaling $7,737.60 (Change Order #1). Therefore, the total credit to the contract was $9,130.34. This credit brings the total cost of construction to $253,614.66, which is just below the original bid amount.
The Contractor has completed all contract work and is now requesting formal acceptance of the project. The five percent (5%) retention amount of $12,680.73 will be released 35 days after recordation of the Notice of Completion with the County Recorder. All work inspected by the Public Works Department has been found to be in conformance with the plans and specifications and of good quality.
POLICY ALTERNATIVES:
Do not accept the construction contract to for the CDBG Curb Ramps Construction Project as complete and authorize filing of the Notice of Completion and release of retention.
PROS:
Funds would not be expended because the retention amount would not be released. However, this would be inconsistent with the provisions of the executed contract that the Contractor must be fully paid for the work completed.
CONS:
The Contractor may be entitled to contract dispute claims resulting in additional costs incurred by the City.
PUBLIC OUTREACH/INTEREST:
The work was coordinated and scheduled to minimize impact to residents.
ENVIRONMENTAL REVIEW:
The CDBG Curb Ramps Construction Project is exempt from the provisions of the California Environmental Quality Act (CEQA). Per the CEQA Guidelines, the project is exempt pursuant to the following provision: Section 15304 (e), “Minor Alterations to Land”. No permanent environmental effects were present, thus, no further environmental review was necessary.
LEGAL REVIEW:
The City Attorney reviewed and approved the Agreement prior to award of contract.
Attachments:
1. Location Map