TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Sanford Taylor, Information Technology Director
SUBJECT:Title
Award of a Three-Year Contract to Frontier Communications for Budgeted Redundant Internet Access Services with an Estimated Value of $161,460; and Award a Contract to VectorUSA for Budgeted Wide Area and Wireless Network Equipment and Installation for an Amount Not-to-Exceed $250,812.61 (Information Technology Director Taylor).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
a) Award RFP #1074-16 to Frontier Communications for redundant Internet access services with an estimated three-year value of $161,460; and
b) Approve option for the City Manager to extend the term for up to two additional one-year periods; if both extensions are exercised, the approximate 5-year total contract amount will be $269,100; and
c) Award RFP #1077-17 to VectorUSA for wide area (WAN) and wireless (WiFi) network equipment installation in an amount not-to-exceed $250,812.61.
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FISCAL IMPLICATIONS:
Internet Access
Sufficient funds are included in Fiscal Year (FY) 2016-2017 Information Technology budget and will be provided in future fiscal years for this service. The attached contract indicates a monthly cost of $3,900 or an annual cost of $46,800; an additional $7,020 (15%) has been included for estimated regulatory telecommunication taxes and fees, totaling the projected yearly cost to $53,820. Total three-year contract estimated value is $161,460.
Under the current contract, the City pays $94,417.92 annually for two Internet access circuits. With the proposed Frontier contract, the City will receive three Internet circuits, gain 60 times the capacity and realize an estimated yearly savings of $40,000.
Wide Area Network (WAN) and Wireless Equipment (WiFi)
Current FY 2016-2017 Information Technology budget includes $2...
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