TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Bruce Moe, Finance Director
Gwen Eng, Purchasing Manager
SUBJECT:Title
Award of Bid to Huntington Beach Honda for the Purchase of Two Replacement Police Motorcycles in the Amount of $52,840.68 (Finance Director Moe).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council award Bid #1088-17 to Huntington Beach Honda for the budgeted purchase of two police motorcycles in the amount of $52,840.68.
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FISCAL IMPLICATIONS:
Funds totaling $80,906 are budgeted in the fiscal year (FY) 2016-2017 Fleet Management Fund for the purchase and equipping of these vehicles. The remaining budgeted Fleet Management funds of $28,065.32 will be used to procure graphics and other safety and communications equipment necessary for these vehicles. The total cost is expected to be within the budgeted amount.
BACKGROUND:
The fiscal year (FY) 2016-2017 budget includes funding for twelve vehicles in the City's fleet that need to be replaced in order to maintain service levels, reduce repair costs and provide for cost-effective fleet operations.
DISCUSSION:
This purchase is for two replacement police motorcycles. The replacement is based on several factors including age, reliability, maintenance/repair costs and mileage. The existing units are 2006 Honda police motorcycles and are at end of useful life. Maintenance costs for these vehicles are expected to escalate in future years.
This bid was posted on the City's website as well as BidSync, a public bid notification board. A total of two bid responses were received; one from Huntington Beach Honda and a "No Bid" response from So Cal Honda Powersports. Few dealers have the capacity to "build-out" motorcycles to meet law enforcement requirements as evidenced by the lack of bids. As a result, staff does not believe that re-bidding this requirement wi...
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