TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Director of Public Works
Keith Darling, Maintenance Superintendent
SUBJECT:Title
Award of Purchase Order to Dekra-Lite in the Amount of $57,938 for the Purchase of New Holiday Lighting Decorations (Public Works Director Olmos).
WAIVE FORMAL BIDDING, APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council waive formal bidding and award a purchase order to Dekra-Lite in the amount of $57,938 for the purchase of new holiday lighting decorations.
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FISCAL IMPLICATIONS:
There are one-time cost of $47,958 for the initial purchase of the lights and recurring annual costs of $9,980 for the installation, removal, storage, and maintenance of the lights (Attachment 2). General Funds budgeted for economic development ($100,000) are available for the initial cost and annual cost for the current fiscal year. Recurring annual costs for future fiscal years will be incorporated into the Public Works operating budget on a year-to-year basis.
In addition, the Downtown Business Association has pledged $12,000 towards the initial purchase and $2,700 towards the recurring annual costs, which will help offset the cost.
BACKGROUND:
For many years, the installation of decorative lights and skylines in and around the Downtown area has been a tradition. The Chamber of Commerce had graciously been the lead on purchasing, installing, storing, and maintaining the lights. In recent years, the old lights began to malfunction, which prompted the need to buy new materials. Since the Chamber of Commerce had been performing this service as a courtesy, they respectfully requested that another entity take the lead.
As a result, staff explored having private sponsors purchase the lights and coordinate the holiday lighting with the pier lighting / fireworks. Af...
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