TO:
Honorable Mayor and Members of the City Council
FROM:
Strategic Planning and Policy Governance Subcommittee
SUBJECT:Title
Approve Contract with Partners in Policy Governance for Assistance in Implementing the Policy Governance Model in an Amount to Exceed $98,000 (Strategic Planning and Policy Governance Subcommittee)
APPROVE; APPROPRIATE $98,000 FROM COUNCIL CONTINGENCY
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Recommended Action
RECOMMENDATION:
Approve Contract with Partners in Policy Governance for Assistance in Implementing an Enhanced Policy Governance System in an Amount not to Exceed $98,000
Body
FISCAL IMPLICATIONS:
Funds were not allocated for this activity in the 2013/14 fiscal year budget. The City Council contingency has approximately $98,300 remaining for the current fiscal year from which funds for this contract could be appropriated. The $98,000 to be appropriated is made up of $90,000 for the base fee and up to $8,000 in reimbursable expenses. This amount covers the first two years of what was originally anticipated to be a three year effort. If a third year of assistance is required, this will have to be done as a contract amendment.
BACKGROUND:
The City Council has been considering the best means to enhance their role as the governing body for the City with a focus on their policy making role. The City Council's Strategic Planning and Policy Governance Subcommittee has been taking the lead in this effort. On February 18, 2014, the City Council approved a Request for Proposals (Attachment 1) from firms which could assist the City in implementing the policy governance model, and the staff report from this meeting provides additional background (Attachment 2). The responses to the RFP were due on March 13, 2014.
DISCUSSION:
Six proposals were received is response to the Request for Proposals. The Strategic Planning and Policy Governance Subcommittee met to review the six propos...
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