TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Bruce Moe, Finance Director
Gwen Eng, Purchasing Manager
SUBJECT:Title
Adoption of Ordinance 15-0007 Approving Amendments to Chapter 2.36 of the Manhattan Beach Municipal Code (Purchasing) Changing the Informal and Formal Bid Limits and Other Minor Changes (Finance Director Moe).
ADOPT ORDINANCE NO. 15-0007
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council waive further reading and adopt Ordinance No. 15-0007 (Attachment 1) approving amendments to Chapter 2.36 of the Municipal Code (Purchasing) changing the informal and formal bid limits, and other minor changes.
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FISCAL IMPLICATIONS:
The recommended action has no direct budget implication. The proposed changes will result in a more effective use of staff time to procure goods and services and streamline the approval process.
DISCUSSION:
At the July 7, 2015 meeting, the City Council introduced and waived further reading of Ordinance No. 15-0007, which amends Chapter 2.36 of the Municipal Code (Purchasing). The below summarizes the changes:
Informal Bid Limit
Raising the informal bidding limit to $5,000 from $2,500, thereby eliminating the need to bid small requirements, where the potential savings in many cases may not justify the staff time to bid. This will allow Purchasing staff to focus on higher dollar purchases and contracts where potential savings are greatest. Purchasing will still review all department purchases as is currently done.
Formal Bid Limit
Raising the formal bidding limit to $50,000 from $20,000, thereby streamlining the procedures for the acquisition of budgeted goods, materials and services. Staff will report on a monthly basis to the City Council (Receive and File) those purchases and contracts valued between $20,000 and $50,000.
Other Minor Changes
* Change in t...
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