TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Liza Tamura, City Clerk
Leilani Flores Emnace, Information Systems Manager
Gwen Eng, Purchasing Manager
Tatyana Roujenova-Peltekova, Senior Deputy City Clerk
SUBJECT:Title
Approve the Budgeted Replacement of the Electronic Document Management System; Award of Request For Proposal (RFP) #1011-15 to Konica Minolta Business Solutions for the Purchase of a Replacement Electronic Document Management System in an Amount Not-to-Exceed $130,000 and Authorize the City Manager to Negotiate a Contract; Award a Purchase Order to Nth Generation for the Purchase of Servers, Storage and Backup Solutions in an Amount Not-to-Exceed $35,000; Approve a Contract with Gladwell Governmental Services, Inc. for Project Management Services in an Amount Not-to-Exceed $35,000 and Authorize the City Manager to Negotiate a Contract; and Waive Formal Bidding per Municipal Code Section 2.36.140 (waivers) for Gladwell Governmental Services, Inc. and Nth Generation (City Clerk Tamura).
APPROVE, AUTHORIZE, WAIVE FORMAL BIDDING
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council: 1) Approve the budgeted replacement of the Electronic Document Management System; 2) Award Request for Proposal (RFP) #1011-15 to Konica Minolta Business Solutions for the purchase of a replacement Electronic Document Management System in an amount not-to-exceed $130,000 and Authorize the City Manager to negotiate a contract; 4) Award a Purchase Order to Nth Generation for the Purchase of Servers, Storage and Backup Solutions in an amount not-to-exceed $35,000; 5) Approve a contract with Gladwell Governmental Services, Inc. for project management services in an amount not-to-exceed $35,000 and authorize the City Manager to negotiate a contract; and 6) Waive formal bidding per Municipal Code Section 2.36.140 (waivers) for ...
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