TO:
Honorable Mayor and Members of the City Council
THROUGH:
Mark Danaj, City Manager
FROM:
Tony Olmos, Director of Public Works
Juan Price, Maintenance Superintendent
SUBJECT:Title
Request to Exercise Contract Renewal Option for Landscaping Services Provided by Merchants Landscape, Inc. (Public Works Director Olmos).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff requests approval to exercise the two year renewal option for landscaping services provided by Merchants Landscape, Inc. as provided within the currently approved contract terms.
Body
FISCAL IMPLICATIONS:
Sufficient funds are included in the 15/16 Public Works operating budget for annual contracted landscape maintenance services. The contract is spread over several accounts including parking facilities, parks, athletic fields, schools, water, wastewater and stormwater sites. The current annual cost for the various listed sites totals $416,000.
BACKGROUND:
The City has contracted private firms for landscape and irrigation maintenance services for over 30 years. The scope of work includes, but is not limited to, the regularly scheduled mowing, powerwashing, fertilizing, irrigation repair, sweeping and restroom maintenance at over 80 separate sites. Services can be all inclusive such as at Marine Ave. and Polliwog Park, or limited to sweeping and weed abatement on smaller right-of-way areas. The contracted work also includes the preparation of baseball diamonds and other athletic fields for daily use.
DISCUSSION:
Merchants Landscape, Inc. has provided landscape maintenance services to the City for the previous 5 year contract term. The contract expires on June 31, 2015 and allows for two each two year extensions for a total of four additional years at the City's discretion. Staff recommends renewing with the incumbent contractor to retain the site specific knowledge and experience the contractor's staff ...
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