TO:
Honorable Mayor and Members of the City Council
THROUGH:
Bruce Moe, Acting City Manager
FROM:
Eve R. Irvine, Police Chief
Gwen Eng, Purchasing Manager
Julie Dahlgren, Senior Management Analyst
SUBJECT:Title
Appropriate Supplemental Law Enforcement Services (SLES) Grant Funds for the Purchase of 89 Handguns from All State Police Equipment in the Amount of $31,701.05, and Law Enforcement Software and Equipment with Remaining Grants Funds and Accrued Interest ($70,298.95) (Acting City Manager Moe).
APPROVE, APPROPRIATE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
a) Award Bid #984-14 to All State Police Equipment for 89 Police Department handguns in the amount of $31,701.05;
b) Authorize the City Manager to purchase law enforcement equipment and technology in an amount not-to-exceed $70,298.95; and
b) Appropriate $102,000 in Citizen's Option for Public Safety (COPS) Supplemental Law Enforcement Services (SLES) Grant Funds and accrued interest for proposed expenditures.
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FISCAL IMPLICATIONS:
Each fiscal year, the City receives an allocation of $100,000 from the Supplemental Law Enforcement Services Fund; the funds are placed in an interest bearing account. The requested items will be purchased with the aforementioned Supplemental Law Enforcement Services fund allocation; therefore, there is no impact on the General Fund. The total cost of the proposed expenditures is approximately $102,000, and will complete the expenditure of the Fiscal Year 2012-2013 grant allocation and accrued interest.
BACKGROUND:
During the 1996-1997 legislative sessions, the State adopted legislation to provide block grants to individual cities to support front-line law enforcement needs. The program is called the Supplemental Law Enforcement Services fund, created through Assembly Bill 3229, the Citizen's Option for Public Safety Program. Since the inception of this program, Manhattan Beach has received an annual allocation of $100,000. All accounts received under this grant must be used to supplement local front-line law enforcement needs and cannot be used to supplant existing funding. City Council approved the Police Department to use the Fiscal Year 2010-2011 and Fiscal Year 2011-2012 SLES Funds to purchase mobile communication equipment, evidence management equipment, patrol equipment, traffic enforcement tools, and forensic analysis equipment.
An appropriation is required to spend the FY 2012-2013 Supplemental Law Enforcement Services grant funds for the purchase of law enforcement equipment and technology.
DISCUSSION:
Based upon current and projected Police Department equipment needs, staff believes
that these funds would best be utilized to purchase needed equipment to better serve the community in the areas of software and technology enhancements, mobile communication equipment, patrol equipment, and traffic education equipment. The proposed purchases are permissible expenditures. With the exception of the handguns, which due to the total value required formal bidding (and City Council approval), the following expenditures will be informally bid and administratively awarded since each purchase is under $20,000.
Replacement Handguns for Officers ($31,701)
The service weapons currently used by the Police Department were purchased in 2004. The typical useful life of service weapons is 10 years. A total of 89 service weapons need replacement. The requested replacement handguns have night sights and integrated lights. The requested purchase of 72 Sig P226 9mm and 17 Sig P226 .45 will ensure the safety of our officers and the public. The old guns will be used as trade-ins to offset the cost of the new guns.
Request for bids were issued to four vendors and posted on the City's website. A total of three bid responses were received. The bid comparison (Attachment 1) shows the aggregate price including sales tax and trade-in value of old handguns (the lowest bid is indicated in bold font). As a result, staff recommends that the City Council award Bid #984-14 to the lowest responsible bidder, All State Police Equipment, for 89 Police Department handguns in the amount of $31,701.05.
Mobile Data Computers - 4 ($18,500)
Mobile data computers are rugged computers that provide wireless data communications between our police units and dispatch. The mobile data computers recommended for replacement are around ten years old and are reaching the end of their useful life; replacement parts are no longer available to make repairs. Additionally, they are not in compliance with the FCC's narrow banding requirements. Mobile data computers enable police units to connect wirelessly to law enforcement computer database systems, providing officers with instant information as well as facilitating silent and secure communications among other police cars, dispatch, and the Police station. The proposed mobile data computer systems are specially designed for law enforcement in-vehicle use and are resistant to moisture, dust, shock, vibration, extreme temperatures, and electromagnetic interference. The requested units meet upcoming FCC mandates, as well as future compatibility standards.
Scheduling Software ($14,000)
The Police Department currently manages patrol scheduling using a manual, paper based method. This is a very laborious and time consuming method which requires constant oversight due to the complicated nature of Police scheduling and the inherent challenges and resultant discrepancies that arise from doing it by hand. The Police Department, in partnership with the Information Systems Division and the Finance Department, has researched electronic scheduling and timecard software and has identified a cloud-based solution which will manage the scheduling and timecard process. This project has been approved by the IS Division, as well as the IS Subcommittee.
Traffic Education Equipment - 2 Pole Mounted Speed Radars ($12,000)
The Police Department works in partnership with the community to provide traffic safety education to reduce accidents and ensure the safe movement of vehicles. Special enforcement details are deployed to address specific area concerns, including residential speed violations and speeding around local schools. In an effort to reduce speeding vehicles, one of the tools the Police Department deploys is the pole-mounted speed radar, which displays a motorist's speed in contrast to the speed limit, effectively alerting the driver of their speed and serving as an educational tool. The small size of this unit allows it to be deployed in numerous locations throughout the City. The City has two solar-powered pole-mounted speed radar boards currently; the two additional requested units would increase the success of the education program.
Officer Trauma Kits - 100 ($11,000)
Trauma and first aid kits provide officers with a life-saving treatment that can be applied easily in the field to dress wounds and various traumatic injuries. These kits allow the officer to begin the lifesaving process before medical assistance arrives, and greatly increases the chances for an officer's survival after a traumatic or life-threatening injury.
Crime Scene Cover ($6,500)
The requested mobile crime scene covers provide officers and first responders with sturdy, mobile barriers to obscure traffic collision victim(s) from the public view, or to block off one or more areas of a crime scene. The requested covers (combined) will provide approximately 40 linear feet of coverage.
Safety/Protective Equipment ($8,000)
Protective gear for officers and civilian field personnel will help ensure officer safety and enhance our ability to respond to critical incidents.
CONCLUSION:
Staff recommends that the City Council:
a) Award Bid #984-14 to All State Police Equipment for 89 Police Department handguns in the amount of $31,701.05;
b) Authorize the City Manager to purchase equipment and technology in an amount not-to-exceed $70,298.95;
c) Appropriate $102,000 in Citizen's Option for Public Safety, Supplemental Law Enforcement Services Account Grant Funds and accrued interest for proposed expenditures.
Attachment:
1. Bid #984-14 Comparison for Handguns (89)