TO:
Honorable Mayor and Members of the City Council
THROUGH:
John Jalili, Interim City Manager
FROM:
Bruce Moe, Finance Director
Gwen Eng, Purchasing Manager
SUBJECT:Title
Award of Proposal for the Budgeted Purchase of Two Replacement Mobile Message Boards to A Cone Zone, Inc. in the Amount of $36,667.60 (Finance Director Moe).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council award RFP #961-14 to A Cone Zone, Inc. in the amount of $36,667.60 for the purchase of two budgeted replacement mobile message boards with speed display.
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FISCAL IMPLICATIONS:
Funds totaling $50,000 are budgeted in the fiscal year (FY) 2013-2014 Fleet Management Fund for the purchase of this equipment. The message boards cost $36,667.60; the remaining budgeted funds of $13,332.40 will be returned to fund balance.
BACKGROUND:
The FY 2013-2014 budget includes the replacement of 44 vehicles and equipment in the City's fleet that need to be purchased in order to maintain service levels, reduce repair costs and provide for cost-effective fleet operations. The list represents "catch-up" years when the fleet was not actively replaced due to budget constraints.
DISCUSSION:
The budgeted replacement message boards are capable of displaying variable messages as well as static and dynamic graphics. The boards are trailer mounted and programmable, and are used by the Police Department to inform and educate motorists regarding specific traffic issues throughout the community such as reduced speeds around schools, areas where trucks are not allowed, changes in speed limit, etc. In addition, other departments such as Public Works and Parks and Recreation utilize the boards to announce major projects such as street closures, and to publicize upcoming City-sponsored events.
The recommended message boards include directional radar which, when deployed by the...
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