TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Libby Bretthauer, Finance Director
Joe DeFrancesco, Interim Public Works Director
Richard Olson, Water Superintendent
Mario Hernandez, Purchasing Supervisor
Kameron Allen, Purchasing Assistant
SUBJECT:Title
Consideration of a Purchase of One Budgeted Ditch Witch - HX40G Vacuum Excavator from The Charles Machine Works, Inc. in the Amount of $87,175.89 (Budgeted) (Finance Director Bretthauer).
A) WAIVE FORMAL BIDDING DUE TO COOPERATIVE PURCHASING
B) AUTHORIZE PURCHASE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council waive formal bidding per Manhattan Beach Municipal Code (MBMC) Section 2.36.150 (cooperative purchasing) and approve the purchase of one budgeted Ditch Witch - HX40G Vacuum Excavator from The Charles Machine Works, Inc. in the amount of $87,175.89.
FISCAL IMPLICATIONS:
The Fiscal Year 2025-2026 Fleet Management Fund adopted budget includes sufficient funds for the purchase and outfitting of this equipment.
BACKGROUND:
The Public Works Water Section purchased a 2015 E.H. Wachs vacuum excavation trailer to support a variety of essential operations, including locating and repairing small water leaks, potholing to expose underground utilities, cleaning valve chambers to maintain access to water system valves, excavating within water meter boxes, cleaning City-owned underground vaults, and pressure washing job sites following water leak repairs. The unit also allows debris to be safely vacuumed and contained, preventing material from entering the City's storm drain system.
The equipment was placed into service on July 15, 2016, making it approximately 9.5 years old, and is now experiencing frequent breakdowns and increasing parts failures. Usage was particularly intensive during the City's AMI meter exchange project, contributing to accelerated wear. In recent op...
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