TO:
Honorable Mayor and Members of the City Council
THROUGH:
David N. Carmany, City Manager
FROM:
Jim Arndt, Public Works Director
Bruce Moe, Finance Director
Gwen Eng, General Services Manager
SUBJECT:Title
Award of Bid for the Purchase of Five Budgeted Ford Replacement Vehicles for the Public Works and Police Departments from South Bay Ford ($26.313.37), Villa Ford ($61,248.64) and North County Ford ($65,997.99); and Award of Order to South Bay Regional Public Communications Authority to Equip the Vehicles ($67,231).
APPROVE
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Recommended Action
RECOMMENDATION:
Staff recommends that the City Council:
a) Split the award of Bid #917-13 to South Bay Ford ($26,313.37) for the purchase of one Explorer; Villa Ford ($61,248.64) for two Police Interceptor Explorers; and North County Ford ($65,997.99) for two C-Max Energi plug-in electric vehicles;
b) Waive formal bidding per Municipal Code Section 2.36.140 (waivers) for equipping the five vehicles; and
c) Award an order in the amount of $67,231 to South Bay Regional Public Communications Authority for the equipping the five vehicles.
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FISCAL IMPLICATIONS:
Funds totaling $236,000 are budgeted in the fiscal year (FY) 2012-2013 Fleet Management Fund for the purchase and outfitting of these vehicles. The cost to purchase these vehicles is $153,560. Outfitting the vehicles with the necessary electronics and equipment costs $67,231. The total cost for the vehicles and equipment is $220,791.
DISCUSSION:
The FY 2012-2013 budget includes the replacement of 61 vehicles in the City’s fleet. The list includes a wide variety of vehicles and equipment that need to be replaced in order to maintain service levels, reduce repair costs and provide for cost-effective fleet operations. The list represents several “catch-up” years when the fleet was not actively replaced due to budget constraints. Where possible and practical, alternative fuel vehicles ...
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