TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Jesse Alexander, Fire Chief
Anthony Gomes, Deputy Fire Chief
Sarah Michael, Senior Management Analyst
SUBJECT:Title
Consideration of: (1) Awarding RFP No. 1338-26 and Adopting a Resolution Approving a 32-Month Agreement with Two Optional One-Year Extensions at the City Managers Sole Discretion with ReNewell Fleet Services, LLC for a total of $700,000, plus a $75,000 Emergency Contingency, for a Total Not-to- Exceed Amount of $775,000 for Emergency Vehicle Maintenance and Repair Services for Fire Apparatus; and (2) Appropriating $30,000 from the General Fund Balance (Partially Budgeted) (Fire Chief Alexander)
A) ADOPT RESOLUTION NO. 25-0126
B) APPROPRIATE FUNDS
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RECOMMENDATION:
Staff recommends that the City Council:
1. Award RFP No. 1338-26 and adopt Resolution No. 25-0126, approving a 32-month agreement with two optional one-year extensions at the City Manager's Sole Discretion with ReNewell Fleet Services, LLC for a total of $700,000, plus a $75,000 emergency contingency, for a total not-to-exceed amount of $775,000; and
2. Approve Appropriation of $30,000 from the General Fund Balance.
FISCAL IMPLICATIONS:
An additional appropriation of $30,000 is needed from the unreserved General Fund balance to fully fund the agreement with ReNewell Fleet Services, LLC (ReNewell) for emergency vehicle maintenance and repair services. Future years will be budgeted accordingly.
BACKGROUND:
The Fire Department is responsible for the servicing and repair of fire apparatus that exceed the technical expertise of the Public Works Fleet Services Section, particularly fire engines. Certain components and systems, such as Foam PROPump Systems, the patented TAK-4 Independent Suspension, aerial ladders, and Hale Fire Pumps, require specialized certifications that the City's Fleet Services is not authorized to perf...
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