TO:
Honorable Mayor and Members of the City Council
THROUGH:
Talyn Mirzakhanian, City Manager
FROM:
Miguel Guardado, Information Technology Director
Liza Tamura, City Clerk
Tatyana Roujenova-Peltekova, Senior Management Analyst
SUBJECT:Title
Consideration of a Resolution Approving a Five-Year Agreement with MCCi for Document Management System and Related Services in the Amount of $276,182, Inclusive of a Potential Contingency (Budgeted) (Information Technology Director Guardado).
A) WAIVE FORMAL BIDDING DUE TO COOPERATIVE PURCHASING
B) ADOPT RESOLUTION NO. 25-0100
Body
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RECOMMENDATION:
Staff recommends that the City Council:
a) Waive formal bid requirements pursuant to Manhattan Beach Code Section 2.36.150 (cooperative purchasing);
b) Adopt Resolution No. 25-0100, approving a five-year agreement with MCCi for Document Management System and related services, for an amount not-to-exceed $251,075;
c) Authorize the City Manager to approve and execute the five-year agreement with MCCi; and
d) Authorize the City Manager or his/her designee to approve additional subscriptions and/or related services up to $25,107 (10%) of the initial not-to-exceed amount, if necessary.
FISCAL IMPLICATIONS:
The overall project total of $276,182 includes the MCCi agreement cost of $251,075 and an additional 10% contingency of $25,107 to be utilized if needed. Funds in the amount of $98,236 (Laserfiche subscription $22,591; MCCi support services $9,810, and one-time implementation services $65,835) are currently included within the Information Technology Department Fiscal Year 2026 budget to cover the first year of the Document Management System and related services agreement with MCCi. Future years will be budgeted accordingly.
BACKGROUND:
On June 16, 2015, the City Council approved the purchase of the OnBase Document Management System (DMS), which replaced the obsolete LibertyNet DMS. The OnBase system is currently on ...
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